Paralegal I

6 months ago

Pretoria, South Africa Unique Personnel Full time

**Job Number**
- 71744

**Job Type**
- Permanent

**Job Title**
- Paralegal I

**Computer Skills**
- MS Excel,MS Word

**Industry**
- Legal

**City**
- Tshwane (Pretoria)

**Province**
- Gauteng
- An opportunity has become available for a Dynamic individual to join the largest Intellectual Property Firm in Africa and one of the biggest law firms in South Africa.**Duties and responsibilities**
- Billing files, including preparing full billing data and costing (and notation) of files on CMS (both Debit notes and Credit notes)
- Dealing with account queries
- Maintaining proper and up to date electronic files on Patricia
- Capturing daily to ensure that all accounting is in order
- Reviewing paws journals and sending watch letters
- Answering telephone and screening calls
- Liaising with clients telephonically
- Requesting searches from Trade Marks Office and Companies & Close Corporations Office
- Filing formal documents through the relevant portals
- Photocopying of various documents
- Ordering stationery for partner
- Typing/editing of documents/faxes/letters for partner, as well as for PA’s and CA’s allocated to partner (dictation and copy typing)
- Writing of routine letters to clients/Registrar (reminders/requests for extensions)
- Maintaining litigation diary and creating weekly diary lists
- Collating (and copying) of annexures for affidavits/other documents
- Digital photography of evidence
- Preparation of basic forms for filing with Registrar, e.g. TM3, TM4
- Liaise with clients/agents from time to time to set up consultations
- Arranging venue/s for consultations
- Arranging for translation of documents (e.g. from French to English) through external translators
- Drawing (preparing requisitions) cheques for payment of agents/service providers/etc.
- Arranging for services on CIPC/ High Court
- Occasionally preparing computer presentations (on PowerPoint)
- Requesting updates of address database / new account numbers on CMS
- Assisting with preparing of High Court litigation papers as well as paginating and indexing of such papers
- Preparing schedules for litigation papers and other trade mark matters
- Opening new files on Litigation computer system
- Closing files once the matter is finalised
- Managing accounts and following up on overdue accounts timeously
- Online research for litigation**Inherent Requirements**

**Skills and knowledge**

**Functional**:

- Typing speed of at least 70 words per minute (with 100% accuracy)
- Proficiency in dictation typing
- Computer literacy in MS Word, Excel, etc.
- Fluency and accuracy in English
- Accounting skills/abilities
- Good record keeping
- Ability to draw up basic letters and faxes, etc.
- Professional telephone manner - ability to deal with clients
- Other:
- Ability to be observant, e.g. for discrepancies in papers
- Accuracy in all matters
- Good people skills - dealing with clients and staff members
- Ability to take initiative and to be proactive
- Ability to analyse situations and make basic decisions
- Good organizational skills - prioritizing work
- Punctuality
- Work produced must be neat
- Pay attention detail
- Ability to work under substantial pressure and to work independently
- Flexibility with regard to time and work
- Reliability
- Ability to maintain confidentiality

**Qualification/s**
- Matric/ National Diploma or equivalent qualification
- Secretarial Diploma/Certificate (preferably legal)
- 4+ yrs relevant experience as a secretary

**What Qualification**
- Legal

**Minimum Qualification**
- Diploma

**Status**
- Available

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