Secretary Iii

1 week ago

Pretoria, South Africa Adams Adams Full time

**Duties and responsibilities**
- Update and maintain office files and electronic databases in accordance with departmental requirements, ensuring all incoming and outgoing documents are stored in an appropriate place. This would include monitoring and updating of matter rates on an annual basis
- Reconcile final accounts, obtain outstanding payments and close files immediately after a matter is finalized
- Arrange meetings and update team diaries
- Assisting with travel arrangements via third-party travel agent
- Take telephone messages and timeously relay message to relevant person
- Type documents accurately, without errors
- Format and edit commercial agreements, correspondence, notices, pleadings, merger filing forms and legal opinions and other documents in MS Word and/ or MS Excel, in accordance with departmental requirements
- Attend to administrative and accounting queries from clients
- Adhere to departmental billing procedures
- Follow-up on counsel and third party invoices
- Capture accounts received from counsel and third-party service providers, as approved by attorney, on firm’s accounting system accurately and without delay
- Monitor and follow-up on unpaid invoices
- Handle all general queries relating to invoices promptly and within a specified time period, including uploading invoices to prescribed portals for certain clients
- Preparing files for taxation and liaising with cost consultant regarding additional information required to prepare bills of costs.
- Report and follow-up on any maintenance or fault queries in respect of office hardware or the support software
- Attend in-house training sessions to keep abreast of developments in respect of software utilized by litigation department
- Arrange for service and filing / delivery of legal documents
- General office administration, including dictations, printing and preparing of bundles

**Skills and knowledge**
- Computer proficient and adaptable to new software and/or hardware environments
- Proficient in MS Office suite (with emphasis of MS Word and MS Excel)
- Good command of English language, both written and verbal
- Sound telephone etiquette
- Team player
- Desire to continuously improve skills
- Innovative and able to contribute to the improved productivity and efficiency of the team
- Practical and logical approach to problem solving
- Able to work under pressure
- Able to prioritise instructions
- Meticulous and diligent
- Sense of urgency
- Fast learner
- Good communication skills
- Attention to detail
- Able to type at a minimum speed of 45 WPM
- Ability to handle all accounting queries
- Flexibility with respect to time & work - may occasionally be required to work outside office hours

**Qualification/s**
- Matric
- Secretarial Diploma or equivalent qualification
- Legal Secretarial experience in a law firm or similar environment
- Secretary II - Minimum Experience 6 years

  • Secretary III –

    2 weeks ago

    Pretoria, Gauteng, South Africa The Hiring House Full time

    Duties & Responsibilities Administering to the preparation and filing of patent applications and design registrations. Efficiently diarizing matters having hard and soft deadlines and regularly following up for instructions. Preparing and finalizing status reports for patent and design filings. Preparing and finalizing correspondence to clients in accordance...

  • Secretary III –

    4 weeks ago

    Pretoria, South Africa The Hiring House Full time

    Duties & Responsibilities - Administering to the preparation and filing of patent applications and design registrations.- Efficiently diarizing matters having hard and soft deadlines and regularly following up for instructions.- Preparing and finalizing status reports for patent and design filings.- Preparing and finalizing correspondence to clients in...

  • Secretary III –

    4 weeks ago

    Pretoria, South Africa Adzuna ZA B C2 Full time

    Duties & Responsibilities- Administering to the preparation and filing of patent applications and design registrations.- Efficiently diarizing matters having hard and soft deadlines and regularly following up for instructions.- Preparing and finalizing status reports for patent and design filings.- Preparing and finalizing correspondence to clients in...

  • Secretary III –

    4 weeks ago

    Pretoria, South Africa The Hiring House Full time

    Duties & Responsibilities- Administering to the preparation and filing of patent applications and design registrations.- Efficiently diarizing matters having hard and soft deadlines and regularly following up for instructions.- Preparing and finalizing status reports for patent and design filings.- Preparing and finalizing correspondence to clients in...

  • Secretary Iii

    3 weeks ago

    Pretoria, South Africa Adams Adams Full time

    **Duties and responsibilities** - Preparing trade mark forms and certificates for lodging with the Registrar in Botswana, Lesotho, Namibia and Eswatini - Ensuring that computer and manual records are updated with all changes - Attending to accounting queries (suspense items, credit notes etc.) - Debit notes and WIP Management - Preparing routine diary...

  • Secretary Iii

    3 weeks ago

    Pretoria, South Africa Adams Adams Full time

    **Duties and responsibilities** - Administering routine correspondence - Preparing trade mark forms and certificates for lodging with the Registrar in Africa and Abroad - Ensuring that computer and manual records are updated with all changes - Checking Paralegals term list on a weekly basis so as not to miss renewal deadlines - Attending to accounting...

  • Secretary Iii

    3 weeks ago

    Pretoria, South Africa Adams Adams Full time

    **Duties and responsibilities** - Create new trade mark records as well as update existing records on Patricia/Netdocs - Type correspondence in response to the Registrar’s queries or official actions - Capturing of history on computer records - Communicate regularly with the Search Clerks and other individuals at the Trade Mark Office - Attend to...

  • Secretary Iii

    4 weeks ago

    Pretoria, South Africa Adams Adams Full time

    **Duties and responsibilities** - Creation of new Trade Mark records on Patricia - Preparing Trade Mark forms, certificates, acceptance notices for lodging with the Registrar - Typing correspondence in response to the Registrar’s queries or official actions - Assisting with travel arrangements, flight bookings, hotel reservations - Capturing of history on...

  • Secretary Iii

    4 weeks ago

    Pretoria, South Africa Adams Adams Full time

    **Duties and responsibilities** - Creation of new Trade Mark records on Patricia - Preparing Trade Mark forms, certificates, acceptance notices for lodging with the Registrar - Typing correspondence in response to the Registrar’s queries or official actions - Assisting with travel arrangements, flight bookings, hotel reservations - Capturing of history on...

  • Secretary Iii

    2 weeks ago

    Pretoria, Gauteng, South Africa Adams Adams Full time

    Duties and responsibilities Create new trade mark records as well as update existing records on Patricia/Netdocs Type correspondence in response to the Registrar's queries or official actions Capturing of history on computer records Communicate regularly with the Search Clerks and other individuals at the Trade Mark Office Attend to accounting matters (re:...

  • Secretary Iii

    2 weeks ago

    Pretoria, Gauteng, South Africa Adams Adams Full time

    Duties and responsibilities Update and maintain office files and electronic databases in accordance with departmental requirements, ensuring all incoming and outgoing documents are stored in an appropriate place. This would include monitoring and updating of matter rates on an annual basis Reconcile final accounts, obtain outstanding payments and close files...

  • Secretary Iii

    2 weeks ago

    Pretoria, Gauteng, South Africa Adams Adams Full time

    Duties and responsibilities Creation of new Trade Mark records on Patricia Preparing Trade Mark forms, certificates, acceptance notices for lodging with the Registrar Typing correspondence in response to the Registrar's queries or official actions Assisting with travel arrangements, flight bookings, hotel reservations Capturing of history on computer records...

  • Secretary Iii

    2 weeks ago

    Pretoria, Gauteng, South Africa Adams Adams Full time

    Duties and responsibilities Creation of new Trade Mark records on Patricia Preparing Trade Mark forms, certificates, acceptance notices for lodging with the Registrar Typing correspondence in response to the Registrar's queries or official actions Assisting with travel arrangements, flight bookings, hotel reservations Capturing of history on computer records...

  • Secretary Ii/iii

    5 days ago

    Pretoria, South Africa Adams Adams Full time

    **Duties and responsibilities** - Create new trade mark records as well as update existing records on Patricia/Netdocs - Type correspondence in response to the Registrar’s queries or official actions - Capturing of history on computer records - Communicate regularly with the Search Clerks and other individuals at the Trade Mark Office - Attend to...

  • Secretary Iii

    4 weeks ago

    Pretoria, South Africa Adams Adams Full time

    **Duties and responsibilities** - Efficiently diarizing matters having hard and soft deadlines and regularly following up for instructions. - Preparing and finalizing status reports for patent and design filings. - Preparing and finalizing correspondence to clients in accordance with standing instructions. - Preparing and finalizing prebills and invoices, in...

  • Secretary Iii

    4 weeks ago

    Pretoria, South Africa Adams Adams Full time

    **Duties and responsibilities** - Dealing with Patent Court, High Court (Designs) and Appeal Court matters - Collating (and copying) of annexure for affidavits/other documents - Finalising affidavits and pleadings for signature - Arranging for and attending to signing of documents - Preparation of basic forms for filing with Registrar - Drawing of revenue...

  • Secretary Iii

    4 weeks ago

    Pretoria, South Africa Adams Adams Full time

    **Duties and responsibilities** - Dealing with patent and design preparation, filing and prosecution - Dealing with Patent Court, High Court (Designs) and Appeal Court matters - Collating (and copying) of annexure for affidavits/other documents - Finalising affidavits and pleadings for signature - Arranging for and attending to signing of documents -...

  • Secretary Ii/iii

    2 weeks ago

    Pretoria, Gauteng, South Africa Adams Adams Full time

    Duties and responsibilities Create new trade mark records as well as update existing records on Patricia/Netdocs Type correspondence in response to the Registrar's queries or official actions Capturing of history on computer records Communicate regularly with the Search Clerks and other individuals at the Trade Mark Office Attend to accounting matters (re:...

  • Secretary Iii

    2 weeks ago

    Pretoria, Gauteng, South Africa Adams Adams Full time

    Duties and responsibilities Efficiently diarizing matters having hard and soft deadlines and regularly following up for instructions. Preparing and finalizing status reports for patent and design filings. Preparing and finalizing correspondence to clients in accordance with standing instructions. Preparing and finalizing prebills and invoices, in accordance...

  • Head of Pretoria Delegation Covering South Africa

    2 weeks ago

    Pretoria, Gauteng, South Africa International Federation of Red Cross and Red Crescent Societies Full time

    Vacancy No.S03912Contract TypeInternationalApplication Deadline09-Jul-2023Job Posted on26-Jun-2023CountrySOUTH AFRICADuty StationPretoria, South AfricaDuty Station StatusFamily Duty StationDuration24 MonthsAccompanied StatusAccompaniedGradeF1Organizational Context:The International Federation of Red Cross and Red Crescent Societies (IFRC) is the world's...