Debtors/creditors Clerk

2 weeks ago

Umhlanga, South Africa CDI HR Consulting Full time

Must have at least 5 years Debtors experience with a reputable company

Must have Min diploma in financial related field

The purpose of this role is to proactively provide support internally within our debtors and creditors departments. The employee in this role will be expected to perform a full range of support functions including but not limited to the duties and responsibilities listed below.

**DUTIES AND RESPONSIBILITIES**:
**1. Debtors Function**
- Support the Sales Team by ensuring that the correct sales figures reflect on the customer’s account i.e. maintain correct customer account balances.
- Ensure the customer receives the correct amount of discount when payments are made on time.
- Ensure that all credits are passed correctly on the account. This is to be communicated between the Customer and the respective Sales Representative and Internal Sales, once approval is confirmed. Credits must be passed timeously to ensure customer satisfaction.
- Perform credit checks on all new customers and monitor initial payment habits of new accounts, to ensure accounts are opened in the best interest of the Company.
- Manage and advise on Credit Limit Increases related to applicable customer sales and purchase history.
- Approve Credit Limit Requests for any customer accounts from the Debtors Department, that is within the approved credit limit increase range.
- Maintain adequate records regarding customers who receive special pricing / discounts. Communication is required to Management when a customer who is offered special pricing defaults on payment.
- Ensure monthly statements are received by customers.
- Follow up on debtor related issues and the tracking thereof.
- Debtor reconciliations on overdue accounts, and accounts with queries.
- Maintaining debtor’s files and supporting documentation.
- Ensure debtor collections are in line with the agreed budget process (Debts collected in the correct time frames).
- Assist with Debtors Management from various branches through to Head Office.
- Control all interest charging / stop - supply transactions.
- Oversee the customer hand over process for debt collection.
- Maintain / provide feedback consistently to branches and Management regarding handed over accounts.
- Controlling patterns of bad payment history and amending to COD after Management approval.
- Process incoming funds for cross border payments.

**2. Creditors Function**
- Ensure that all credits are passed correctly and communicated between the Supplier and the Genkem Procurement department, once approval is confirmed.
- Update and maintain all supplier accounts, this includes supplier details such as addresses, telephone details and contact person
- Request monthly statements from suppliers timeously
- Follow up on supplier related issues and the tracking thereof
- Creditor reconciliations
- Maintaining supplier files and supporting documentation
- Maintain all correct and up to date filing of all relevant documentation i.e. Credit Notes (CRN), invoices (INV), Goods Received Vouchers (GRV), etc. to allow easy referencing.
- Perform day to day financial transactions, including verifying, classifying, computing, posting and recording accounts payable data
- To prepare supplier invoices and relevant creditor payments according to the Company’s procedures.
- Reconcile the accounts receivable ledger to ensure that all payments are accounted for and properly posted.
- Verify discrepancies and billing issues, to ensure the company only pays what is a correct reflection of our purchases
- Perform basic bookkeeping and accounting payable principles on the Pastel System

**DEBTORS & CREDITORS CLERK - PERSON SPECIFICATION**
- Personality: This is a role for somebody dynamic, self-motivated, and has the ability to demonstrate a methodical, organised and flexible approach to work. The job requires a person who is able to plan, organise and prioritise their workload in order to meet deadlines.
- Personal Situation: Able to commute independently. Able to work extended hours on occasions when required.
- Specific Job Skills: Able to communicate coherently - both verbally and via written media. Able to multi-task, has strong organisational skills and can work effectively as a team player.

**REPORTING**

This position reports to the Chief Operating Officer based at Head Office.

**Salary**: R20 000,00 per month

**Education**:

- Diploma (required)

**Experience**:

- Debtors: 5 years (required)

Ability to Commute:

- Umhlanga, KwaZulu-Natal (required)

Application Deadline: 2024/03/30

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