Debtors Clerk

2 weeks ago


Umhlanga, KwaZulu-Natal, South Africa Winning Form Group Full time
Winning Form has an exciting opportunity available for a Debtors Clerk to be based in Umhlanga, Durban. The successful incumbent will be responsible for the full debtor's function.

Summarized duties include invoicing; collection; allocating bank receipts to related invoices; generating monthly statements and distributing to the customer; contacting customers on overdue accounts, as well as weekly reporting on outstanding customers.


Minimum Requirements:

  • At least 3 years' experience in debtors.
  • Microsoft Office experience.

Advantageous:

  • Studying towards Relevant Degree/Diploma.
  • Pastel Evolution or Similar Accounting Software.

Key Responsibilities:
Financial metrics

  • Processing of invoices and credit notes daily/weekly/monthly.
  • Ensure all payments are allocated timeously.
  • Pastel processing e.g. journal entries, debtors' statements, etc.
  • Attend to account / customer queries in a timely manner. Investigate and resolve any discrepancies in a timely manner.
  • Follow up on all outstanding debtor account balances.
  • Obtaining remittance advices from customers
  • All follow ups to be documented on debtors age analysis which is to be submitted weekly.
  • Debtors must be reconciled and closed for the month. The age analysis must be submitted to the accountant before management accounts are due.
  • Generate accurate reports detailing aging of outstanding accounts and explanation of overdue accounts.
  • Maintain and implement clear communication processes between finance and other departments.
  • All invoices and statement for all customers must be sent out by the 7th monthly.
  • Debtors who continuously default on their account must be escalated to management.
  • Assist senior team members when required with adhoc tasks.
  • Filing of debtor's documents.
  • Maintenance of Debtors Files and Folders (System and Hard Copies).
  • Escalation of defaulting debtors to legal department for handover where necessary.
People

  • Performance must be tracked by yourself, and the onus is place on you to setup performance review meetings.
  • Building relationships with customers and resolving queries timeously.
  • Teamwork as well as selfdriven to accomplish Team goals.
Compliance, risk and quality

  • Ensure logical saving of all work, templates, etc. monthly and yearly such that each year's financial records can stand on its own when enquiries/ investigations/audits take place.
  • Produce high quality, neat, logical, succinct, easy to follow, easy to understand, formula linked work/templates/workbooks/financial models of which is substantiated by facts with no numbers in the formulas.
  • Ensure the above (final version) and other documents are chronologically saved/backed up.
  • Effectively deal with internal, external, SARS and BEE auditors.
Growth and new markets/products

  • Assist with company projects as allocated from time to time.

Skills and competencies:

  • Demonstrates a high level of integrity, trustworthiness & reliability.
  • Must have strong sense of accountability.
  • Excellent problemsolving ability.
  • Demonstrate strong attention to detail.
  • Excellent time management.
  • Good communication and interpersonal skills.
Please note that only applicants who meet the stipulated minimum requirements will be considered.
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