Assistant Company Secretary

1 week ago

Johannesburg, South Africa H&S Labour Brokers cc Full time

Our client is looking for an experienced, due-diligent individual to provide corporate secretarial support to the Board and Board Committees to assist the Company Secretary in the execution of duties.

**Duties and responsibilities**:
**Assist Company Secretary in providing direction to designated committees**
- Assist with the formulation of agendas and compiling of pre-reading for board and committee meetings.
- Prepares minutes all committee meetings and properly recorded in accordance with the Act (Companies Act 2008 section 88)
- Supports Company Secretary in preparing records and distributes attendees and minutes of these meetings.
- Effectively tracks action items and ensures these are followed up and implemented raising awareness of non-execution of crucial decisions to the Executive and/or Board committees as appropriate
- Report to the Company Secretary any failures

**Assist **with reporting and monitor the Fund’s statutory compliance**
- Remains abreast of developments in corporate governance, ensuring that the Executives adhere to the highest governance standards as detailed in King IV.
- Assist the Company Secretary on efficacy of resolutions by assessing the nature of resolutions to be taken in collaboration with relevant stakeholders.
- Support the Company Secretary in the maintenance of the registers: Executives, Board members.
- Ensure compliance with the Companies Act and governance processes
- Support Company Secretary in the submissions relating to Executives, Board Members and key persons are made to the CIPC, Prudential Authority and Financial Sector Conduct Authority (FSCA).
- Ensure compliance, as closely as possible, with the King Code

**Provides **Designated committees with guidance, support and information as they exercise their duties and responsibilities and conducts general administration for the Fund’s committees**
- Manage Committee meetings in accordance with appropriate constitutions and/or terms of reference and prepares the schedule of committee meetings for the year together with the agendas for these meetings in conjunction key executives
- Ensures the proper compilation and timely circulation of Designated Committee papers to enable them to prepare adequately for these meetings
- Liaises with committee members on general secretariat queries and facilitates signatures for round robin resolution.
- Provide legal and governance support and guidance to the Committee Members on their duties, responsibilities and powers
- Proactively provides guidance to the Designated Committees on procedural matters, flagging laws relevant to or affecting the Fund where appropriate
- Ensures an ethics code is in place, approved by relevant Committee structures and ensures these are transparent, well communicated and effectively tracked

**Stakeholder **management**
- Monitor proper and effective communication processes between committee members.
- Builds a trusted advisor relationship with the Board, Leadership Team and relevant Committees, ensuring they are proactively and effectively advised on governance matters, risks and issues
- Ensures that all regulatory, legal, compliance and change requirements are planned, communicated and fully understood by all executives and members of staff when implemented, and that where appropriate, effective levels of support are available from internal/external providers

**REQUIRED MINIMUM WORK EXPERIENCE AND QUALIFICATIONS**
- Relevant Bachelor degree
- Registered with professional bodies - where applicable.
- At least 5 years job related experience
- Knowledge of company secretarial function
- Knowledge of appropriate legislation and mandates
- Knowledge of governance and regulatory frameworks

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