Logistics Controller
2 days ago
**Position Purpose / Objective**
The Logistics Controller assumes full responsibility for the successful exporting and importing of orders in addition to coordinating local deliveries.
**Duties and Responsibilities**
**Exports**:
- Coordinating container collections, lashing and strapping arrangements with relevant logistic companies.
- Ensuring that correct Incoterm are applied and ensuring destination country requirements are understood and that we are compliant.
- Preparing shipping documents timeously to ensure that customer delivery dates are met. Commercial invoices, Clearing instructions and SLI on each Export, Country of origin certificates, SAD500 documents, BV reports etc.
- Preparing relevant shipping documents for Letter of Credit transactions ensuring that bank requirements and customs requirements are met by all parties.
- Ensuring all relevant Customs documents are filed electronically and send to SARS where audits are done monthly.
- Arranging BV inspections for Projects to DRC, Zimbabwe, Ghana, Central Africa, Tanzania, Zambia.
- Project Management - ensuring all transport and freight arrangement are made in line with customer delivery dates. Using Asana as guideline to update feedback.
- Regular Status updates of sailing on all shipments to customers - if we are in control of freight.
- Ensure SOP’s are followed when delivering of collecting containers in terms of safety and compliancy.
- Writing SOP’s when there are gaps in our processes.
- Obtain shipping estimates for projects tenders and parts that are exported (Sea / Air / Road) as requested.
- Coordinating part sales collections on a daily basis to ensure cargo is collected in a timeous manner.
- Arranging BV inspections on all Capital and Parts that are going to DRC and Zimbabwe.
- Measuring and communication supplier performance quarterly ensuring OTD.
- Price negotiations on better rates and annual special pricing on rate cards.
- Update expected delivery date in the ERP System.
- Inform Sales team of expected delivery dates and highlight potential delays in advance.
- LC contracts - ensuring accuracy of documents in line with the LC requirements on all logistic actions. Implementing follow up controls to expedite the delivery of orders on time.
- Pursuing new or alternative sources of supply to improve reliability and shorten delivery lead times at a reduced cost.
**Imports**:
- Controlling Imports ensuring collection takes place timeously.
- Tracking all shipments daily.
- Expediting from order placement to delivery.
- Maintaining solid relationships with suppliers.
- Consolidate orders from more than one supplier to save on freight costs.
- Monthly supplier meetings to measure their OTD, service and costs.
- Compliance with Customer requirements on Exports / Imports.
- Ensuring completeness and correctness of orders (i.e., Pricing, Incoterms, delivery dates, destination address, exporters code, nominated freight forwarder etc.)
- Verifying if orders placed have a valid demand.
- Ensuring that all orders are place within 36 working hours of demand being confirmed.
- Secure pricing for a fixed period, monitor the validity and ensure that we have the most current pricing loaded in the ERP.
- Stand in for Imports & Exports Buyer role when required.
- Ensuring full compliance to the Astec Code of Conduct in term of items relevant to procurement.
**Local**:
- Monthly SLA meetings with Logistics Suppliers. Raising any concerns and ensure account is paid on time.
- Working hand in hand with Workshop to arrange collections and deliveries, ensuring correct paperwork is issued and time slots coordinated with Workshop personnel.
- Ensuring all monthly statements from local suppliers are paid on time and that relevant documents are issued for approval of payment.
- Maintaining solid relationships with suppliers to ensure their OTD, service and costs.
- Preparing weekly and monthly logistics reports (both Export and Import)
- Ensuring compliance to QMS standards.
**Minimum Requirements**
- Degree or Diploma in Logistics or Supply Chain.
- Minimum 5 years Export/Import experience.
- Good communication and negotiation skills.
- Computer literate (Intermediate Excel/Word); AX PowerPoint.
- Ability to liaise at Buyer/Senior level with overseas companies.
- Ability to source/evaluate best rates/freight charges and terms.
- Ensure freight forwarders are consolidating the cargo as far as possible to reduce freight costs per part.
- The individual must be available after hours to ensure that the logistics function is executed properly.
- Ability to compile monthly reports.
**Job Type**: Permanent
Application Deadline: 2024/11/08
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