Administrator: Strategic, Planning and Reporting

5 days ago


Midrand, South Africa Construction Education & Training Authority Full time

**JOB PURPOSE AND PROFILE**

To provide administrative support to the Strategic, Planning and Research unit to ensure the effective and efficient running of the business unit, provide superior client service and to support the CETA in the execution of the overall strategy.

**RESPONSIBILITIES**:

- Work with the Officers and Researchers to prioritise an agenda and focus on the most important issues and opportunities within the business unit.
- Develop, maintain, and update the business unit’s annual meetings planner.
- Coordinate the business unit’s meetings and preparation and ensure that all invitations, logistics, minutes and relevant agendas and material are provided.
- Assist in the coordination of relevant workshops, bid committee meetings and other events as required within the business unit.
- Attend key meetings as directed by the team with the purpose of ensuring follow-up and execution on identified actions.
- Provide input and formulate business presentations in consultation with the team.
- Work with the business unit to strategize and manage a portfolio of relationships relevant to the business unit.
- Order, receive, verify, store, and maintain an accurate inventory of office supplies as required.
- Respond to routine queries and escalate higher-level requests to the relevant staff in the business unit as required.
- Prepare non-routine and routine correspondence and proofread relevant documents before circulation.
- Ensure the effective and efficient management of document flows and the retrieving and archiving of information in a confidential manner.
- Assist with the coordination and compilation of reports for the business unit for review and submission.
- Assist in the capturing of relevant information and maintaining the database for the business unit, ensuring data integrity.
- Perform any duty, lawful and reasonable task or responsibility as directed by the supervisor.
- Perform any duty, lawful and reasonable task or responsibility as directed by the supervisor.
- Perform all duties and responsibilities in line with applicable Act, Regulations and per CETA relevant policies and procedures.
- Assist in the compilation, coordination and verification of relevant invoices and supporting documents for the business unit for submission to the Finance business unit.
- Ensure Supply Chain management process are followed when making the necessary travel arrangements, including flights, accommodation, hire cars, etc. for the Section.
- Assist in reduction of wasteful expenditure by assisting the Manager in ensuring that all minor work done by sub-contractors is executed.
- Contribute to the financial sustainability of CETA by ensuring no wasteful and fruitless expenditures are incurred in responsibility.
- Ensure that is assisting the business unit to operate within the allocated operational budgets.
- Live and demonstrate exemplary behaviours driven and anchored on / by CETA values.
- Ensure that on-the-job training, learning, and development is taking place.
- Share and play an effective role in ensuring that teams assist in achieving of strategic goals and mandate of the CETA.
- Attendance to development workshops and interventions as per agreed Personal Development Plan (PDP).

**DESIRED SKILLS, EXPERIENCE AND COMPETENCIES**
- Matric/Grade 12 plus a Diploma in Administration or another related field
- Minimum three (3) years’ administration experience
- Outstanding communication and interpersonal abilities
- Excellent organizational and leadership skills
- Familiarity with office management procedures and basic accounting principles
- Intermediate Excel and PowerPoint Skills

**The following Attributes are necessary to succeed in this role**:

- Punctual, self-discipline and a motivated team player.
- Ethical consciousness and conduct in all dealings with the matters of CETA.
- Emotionally intelligent and communicates well across all levels.
- Analytical and pay attention to detail.
- Deadline driven.
- Adaptable and problem-solver.
- Excellent negotiation and organising skills.
- Innovative and creative self-starter.
- Ability to work with difficult individuals.

**OTHER REQUIREMENTS**
- Flexibility in working hours will be required to meet demands of the role.
- May be required to work overtime.

**REMUNERATION AND BENEFITS**

**PLEASE NOTE**

The CETA reserves the right to cancel this advert, and / or not to appoint.



  • Midrand, Gauteng, South Africa Vodafone Full time

    Role purpose:The Specialist Strategic Planning is responsible for all strategic planning activities within the radio domain as well as special planning projects and scenarios i.e. Seasonal Peak Traffic planning, Rollout planning, Radio Budget planning, New products and services impact to network modelling etc.Your responsibilities will include:Conduct...


  • Midrand, South Africa Vodafone Full time

    **Role purpose**: This is a role within the Group IT function, with a primary focus on Governance and Reporting for Group IT across 8 Operating Companies (OpCos) in Africa including MPesa and other Vodafone entities. The core purpose of the role is to ensure Vodacom Group’s coordinated IT governance, monitoring, reporting, and project management. Some of...

  • Strategic Support

    3 weeks ago


    Midrand, South Africa AdaptIT Full time

    **Listing reference**: adapt_000115**Listing status**: Online- **Position summary** **Industry**:IT & Internet - **Job category**:IT and Telecommunications**Location**:Midrand - **Contract**:Permanent**EE position**:Yes**About our company** - A provider of leading specialised software and digitally-led business solutions that assist clients across targeted...


  • Midrand, South Africa Midland Primary and High School Full time

    Job title: Marketing Executive Department: External Relations and Marketing Location: Midrand Reporting to: Principal and School Director **Job purpose** To support the School Director in raising the visibility of the school by carrying out an effective marketing and communications plan in order to: - Attract new students across the school’s portfolio...


  • Midrand, Gauteng, South Africa Service Solutions Staffing Full time

    Inherent job requirements: Driver's license Matric Clear Criminal Record Computer Literate Above Average Microsoft Excel Skills Required Competencies required: Diligent Tenacity Planning and Organising Teamwork Excellent Communication SkillsThe client offers:Market related SalaryFor more information please contact: Marlene Smith

  • Cost Accountant

    1 day ago


    Midrand, South Africa Strategic Personnel Full time

    Advanced knowledge of mathematics and statistics.Understanding of Cost Accounting principles, standards and methodologies.Strong financial analysis skills.Ability to prepare financial reports and give recommendations based on available data.Production process understanding.Production orders variance and analysisAbility to perform risk and security...

  • Cost Accountant

    2 days ago


    Midrand, South Africa Strategic Personnel Full time

    Advanced knowledge of mathematics and statistics. Understanding of Cost Accounting principles, standards and methodologies. Strong financial analysis skills. Ability to prepare financial reports and give recommendations based on available data. Production process understanding. Production orders variance and analysis Ability to perform risk and security...


  • Midrand, Gauteng, South Africa Midland Primary and High School Full time

    Job title: Marketing ExecutiveDepartment: External Relations and Marketing Location: MidrandReporting to: Principal and School DirectorJob purposeTo support the School Director in raising the visibility of the school by carrying out an effective marketing and communications plan in order to:Attract new students across the school's portfolio and publicize the...


  • Midrand, South Africa Construction Education & Training Authority Full time

    **RESPONSIBILITIES**: - Set standards and establish disciplines to manage the disbursement of Discretionary Grants projects in an objective manner in line with CETA’s Grant Funding Policy. - Ensure that discretionary grants processes and execution are well-coordinated, managed and disbursed accordingly. - Provide input into the development of the Learning...


  • Midrand, Gauteng, South Africa IIE MSA and IIE Varsity College Full time

    Direct Reporting Line:Deputy Head: Academic OperationsVarsity College is an educational brand of The Independent Institute of Education (The IIE). The IIE enjoys the reputation of being at the forefront of private higher education in South Africa, and is registered with the Department of Higher Education and Training (DHET) to provide higher education...


  • Midrand, Gauteng, South Africa RPO Recruitment Full time

    We are looking for an experienced supply planning manager to ensure our supply chain and logistics operations function properly. In this role, you'll collaborate with other departments, such as Operations and Finance, to create effective business plans, so teamwork skills are important. You should also have experience in project management, as well as great...

  • Sams Administrator

    2 weeks ago


    Midrand, Gauteng, South Africa Vodafone Full time

    Role purpose:Take direct responsibility of the SAMS Administrator includes the end-to-end ownership of the business and personal requirements relating to the vetting, onboarding, compliance, administration and reporting requirements, enabling full access management and control of site related access on a national basis.This includes the responsibility to...


  • Midrand, South Africa Communicate Recruitment Full time

    Are you a Financial Planning Analyst responsible for all financial processes of your organisation? Does your current position supports the BI & Financial Analyst and the Management Team in all their decisions, by providing reports, controls, analysis, and recommendations? Do you want to be considered as a key contributor to the success of the finance...


  • Midrand, South Africa Pollock and Associates Full time

    IT Infrastructure Administrator ICT ~ Manufacturing Midrand - Gauteng - South Africa Join a dynamic team where you'll play a pivotal role in ensuring the smooth operation of IT systems. Reporting directly to the IT Manager, you'll manage, monitor, and maintain the Windows server operating systems, VMWare infrastructure, and Microsoft Office 365...


  • Midrand, South Africa DBSA Full time

    The Investments Strategic Partnerships Specialist (SA) undertakes the responsibilities of relationship management by coordinating key stakeholder activities, identifies key market opportunities and provides business improvement support to the Coverage Division **Key Responsibilities**: 1. Develops, identifies and manages the stakeholder management plan to...


  • Midrand, South Africa Jurumani Solutions Full time

    Jurumani Solutions is a fast-growing company with a related fast-growing employee base. In addition, the Company is maturing and enhancing our Employee Value Proposition, with a stronger focus on quality-of-service delivery to clients and stakeholders. The Human Resources team provides support to the business (and to our clients where relevant) with regards...


  • Midrand, Gauteng, South Africa Pollock and Associates Full time

    IT Infrastructure Administrator ICT ~ ManufacturingMidrand - Gauteng - South AfricaJoin a dynamic team where you'll play a pivotal role in ensuring the smooth operation of IT systems. Reporting directly to the IT Manager, you'll manage, monitor, and maintain the Windows server operating systems, VMWare infrastructure, and Microsoft Office 365 administration...

  • Quality Control

    4 weeks ago


    Midrand, South Africa Capital H Staffing and Advisory Solutions Full time

    Our client, a Logistics Solutions Company, is looking for Quality Control Reporting specialist The role of the QC Reporting Specialist: - To develop and implement quality control procedures of solutions output and ensuring that the output meets required quality standards at every stage of the project. - The role entails continuously monitoring and seeking...


  • Midrand, South Africa MSD Full time

    Reporting into the Finance Director, the Financial Planning & Analysis Lead will be closely partnering with the local business, external partners, the Business Support Centre as well as the finance team. He/she will be responsible for supporting business decision making and forecasting as well as the analysis and reporting of P&L data. Ensure that financial...

  • Office Administrator

    2 weeks ago


    Midrand, Gauteng, South Africa luck and king Full time

    Engineering company in Midrand seeking professional skilled office administrator with a minimum of 8 years experience. Skills must include Sage Evolution and Microsoft Office. Must be able to multitask and have excellent interpersonal skills. Salary is negotiable based on skill and experience. Must have own transport.Salary: From R12,000.00 per monthAbility...