Procurement Department Officer
2 weeks ago
**Job Duties/Responsibilities will include**:
Locate suppliers, using sources such as catalogs and the internet, and interview them to gather information about products to be ordered.
Compare prices, specifications, lead times and adherence to regulations to determine the best supplier among potential suppliers.
Negotiate prices and lead times with suppliers.
Compare suppliers' bills with quotes and purchase orders to verify accuracy.
Maintain a good relationship with all suppliers.
Monitor supplier performance, recommending contract modifications when necessary.
Continuously update knowledge of all relevant legislation and regulations.
Continuously liaise with relevant suppliers and fulfillment partners to monitor stock levels.
Determine if inventory quantities are sufficient for needs, ordering more materials when necessary. This may include inventory forecasts based on provided sales forecasts.
Request quotations for new stock (for management approval).
Prepare, send and file purchase orders. Ensure purchase orders are executed.
Contact suppliers to schedule or expedite deliveries, follow up on orders and resolve shortages, missed or late deliveries, and other problems.
Monitor and track the status of quotes, contracts, samples, orders, shipments, and deliveries (local and international) and communicate with suppliers.
Prepare, maintain, and review all purchasing files, documents, and reports.
Communicate to suppliers and fulfillment warehouses regarding order status, changes, or cancellations.
Check local shipments when it arrives to ensure that orders have been filled correctly and that goods meet specifications.
Manage stock storage and ensure all devices are kept in the correct location.
Assist with the implementation of a stock management system.
Liaise with the design and
Matric (essential)
Diploma in Supply Chain and Logistics (essential)
Bachelor’s degree in Business Management, Supply Chain Management, Logistics, or similar. (desirable)
Advanced Excel
Stock forecasting
Buying
Imports and Exports
Negotiation skills
Strong mathematics skills and attention to detail required
WMS (Warehouse Management System Software)
Administration
Procurement coordination
Distribution
Fulfilment coordination
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