Admin Assistant

2 weeks ago


Johannesburg, South Africa CDI HR Consulting Full time

Answering phone calls in a professional manner and screening and redirecting calls.

Receiving clients and escorting them to the relevant person. Receiving parcels and giving them to the relevant person.

Managing POD file (physical and soft copies). Soft copies must be scanned onto Acumatica before filing. Soft copies from courier must be clear and show all the relevant info before being updated onto Acumatica.

Co-ordinating training and donations authorized.

Proactively supporting the finance department with ad hoc admin work. This includes but is not limited to:

- looking for PODs and Pos;
- gathering of all relevant documents so finance and directors can spend time on resolving issues.

Proactively supporting Izabella in reconciliation for courier. This includes but is not limited to helping with cross referencing of invoices with POD or cross referencing any other relevant documents.

Obtaining 3 quotations whenever necessary. Quotes to be signed off by management when confirmed.

Attending to directors ad hoc tasks. Tasks will be posted on ASANA or communicated verbally or via whatsapp. Constant feedback should be given through either ASANA or Whatsapp at end of each day:
a. If meetings are scheduled, reminding the directors the day before and on the day sending all relevant information about the meeting via whatsapp and calling Mrs. Yang.

Taking accurate and comprehensive notes in meetings and distributing minutes accordingly

Assisting with tender related tasks when necessary.

Assisting with staff assessments and any other HR related tasks required.

Assisting in keeping track and submitting wages, staff’s loans, commission payable & sick leave to the payroll officer. Drawing up the final csv for submission to finance.

**Salary**: R1.00 - R12,000.00 per month

Ability to commute/relocate:

- Johannesburg, Gauteng: Reliably commute or planning to relocate before starting work (preferred)

Application Question(s):

- Do you have any experience in managing POD ( proof of deliveries)?
- Do you have general administrative experience?

Application Deadline: 2023/07/13


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