Legal Administrator

2 weeks ago

Johannesburg, South Africa TMF Group Full time

**About Us**

TMF Group is a leading provider of critical administrative services, helping clients invest and operate safely around the world. Our 10,00 experts and 120 offices in 85 jurisdictions worldwide serve corporates, financial institutions, asset managers, private clients, and family offices, providing the combination of accounting, tax, payroll, fund administration, compliance, and entity management services essential to global business success.

**About the role**

To assist with the administration relating to end-to-end dealings with clients to support SSA, providing internal and external clients with administration and relevant expertise & ensuring internal and external clients are provided with an efficient, professional and high-quality services which meets all their obligations.

**Key responsibilities**
- Arrange for signature and timely return of contracts.
- Liaise with clients to schedule meetings and resolve diary conflicts as required.
- Telephone management and co-ordination of conference calls.
- Channeling of communication to appropriate destinations (timeously).
- Maintain record keeping processes relating to client information.
- Load, update & track progress of all issued quote on CRM and internal quote systems.
- Ensuring adequate recordkeeping of accepted quotes (including z drive, Sales App, Evo, CRM etc.)
- Updating relevant database systems.
- Preparing, maintain and update client and subcontractor lists (per ISO requirements).
- In conjunction with the Managing Director or Project Manager, assist with the provision of input in respect of the creation of a client profile and/or file on all core systems including, but not limited to, Evo, TMF network, TimeWare, SecWare, TaxWare, CaseWare, etc., as appropriate.
- Assist with the resolution of client queries and co-ordinate the related communication on a timely basis.
- Ensuring that all tasks required to effectively onboard a client or subcontractor within required timelines are completed efficiently, professionally and timeously.
- Act as a point of escalation for clients, subcontractors and within TMF.
- In conjunction with the Managing Director or Project Manager, prepare the Local Service Agreement (“**LSA**”), Statement of Work (“**SoW**”), amendments, subcontractor agreements and secure client and/or subcontractor sign-off.
- In conjunction with the Managing Director or Project Manager, complete the TMF Group compliance process (KYC) and secure client, subcontractor or internal sign off.

**Key knowledge and experience**
- Appropriate qualification in a relevant field, i.e. Legal, Business and Finance or Compliance.
- Minimum of 1-2 years’ experience in client service/reporting/paralegal role.
- Operational and administrative knowledge of TMF type of business would be advantageous.
- Experience in a legal, compliance, or alternatively experience at a corporate services provider.
- Expertise in MS Word, PowerPoint, Excel and Outlook.

**What's in it for you?**
- Competitive compensation package with medical and provident fund contributions
- Collaborative, supportive work environment where individuals are able to grow and shape their careers.
- Biannual team building and year end celebration.
- Monthly braais after staff meeting and quarterly breakfasts with the teams.
- Work hard, play hard attitude.

**Want to know more about TMF Group? Watch the below video.

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