Document Controller

2 weeks ago


East Rand, South Africa Stefanutti Stocks Full time

To develop, implement and maintain proper document control procedures to ensure all company correspondence, reports, documentation and records are stored and managed safely, securely and efficiently.

**Key performance areas**:

- Maintaining a wide variety of registers including, drawing registers (fabrication and client), quality document registers, commercial documents etc.
- Transmittals and distribution of information.
- Raising product NCR’s with the creator and following them up until they are closed out.
- Preparing for external certification audits and closing out findings with the support of process owners.
- Preparing audit schedule. (Supplier and Internal)
- Conducting supplier and internal audits.
- Writing audit reports.
- Following up on raised findings to ensure close out.
- Keeping the quality manual up to date.
- Compiling and updating spreadsheets reporting purposes.
- Formatting new and revised documents to ensure that they are in the correct format, getting them approved, scanning in and renaming the documents.
- Control incoming and outgoing correspondence to the client and fabricators.
- Updating procedures to ensure compliance to ISO standards.
- Store minutes of meetings onto to ensure it is easily retrievable.

**Competencies**:

- Is self-assured and projects inner confidence.
- Optimistic and positive.
- Copes with change and variety.
- Conforms and adheres to rules, closely follows instructions and procedures.
- Analyses and processes information.
- Behaves ethically and justly.
- Is lively and projects enthusiasm.
- Is meticulous in finding errors.
- Adapts to challenges and change.

**Academic qualifications**:

- Matric (Grade 12)
- ISO 9001 course advantageous.
- Computer literate
- Quality Management Course
- Understanding and Implementation of ISO 9001:2008/2015
- ISO 9001 :2015 Implementation Course

**Experience**:

- 10 Years Previous Document Control experience
- Experience working on the following systems: Aconex, Key360, Hatch portal, Projectwise and Sharepoint
- Previous experience working for Stefanutti Stocks will be advantageous.


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