Marketing and Events Administrator

2 weeks ago


Bryanston, South Africa ASI Financial Services Full time

**Introduction**

**Responsibilities**:
**Marketing Administration**
- Budget control: Assist in tracking marketing budgets and expenses.
Work closely with the finance department to ensure accurate and timely processing of invoices, purchase orders, and payments related to marketing activities.
- Manage marketing and sales databases through CRM systems. Perform data entry, update customer information, and segment data for targeted marketing campaigns.
- Marketing material procurement and inventory management. Maintain stock levels, track inventory, coordinate with vendors for production and delivery, and ensure adequate supplies of marketing materials.
- Corporate Stationery CI management. Ensure all corporate stationery is in line with brand CI.
- Provide support for various marketing projects and initiatives. Assist in project planning, timeline management, and coordination of tasks and resources.
- Organize and maintain digital libraries or asset management systems, ensuring easy access and proper version control.
- Collaborate with internal teams to ensure alignment and coordination of marketing activities. Coordinate with external vendors, agencies, or partners for marketing projects and campaigns.

**Event Coordination**
- Assist in coordinating marketing events: Manage logistics, coordinate with vendors and suppliers, track budgets, and help ensure events run smoothly.
- Contribute to brainstorming sessions and idea generation for marketing campaigns.
- Source and negotiate with vendors, suppliers, and contractors to secure services and products needed for the event. Coordinate and communicate with vendors to ensure smooth delivery and execution.
- Track, monitor and manage event budgets, ensuring expenses stay within allocated limits.
- Oversee event operations on the day of the event. Ensure administrative aspects of the event run smoothly and address any issues that arise.
- Conduct post-event evaluations and gather feedback. Assess the success of the event based on predetermined metrics and goals.
- Maintain thorough event documentation, including contracts, invoices, attendee lists, and post-event reports. Update event files, databases, and records for future reference and planning.

**Qualifications and Competencies**:

- Relevant tertiary qualification in marketing or minimum 1-2 years' experience in similar role
- Strong communication and written skills
- Organisation and time-management skills
- Desire to grow into a business and learn new skills to enhance self and the team.
- Ability to work independently as well as collaboratively with ASI Marketing Team and stakeholders.
- Excellent organisational and time management skills, including the ability to manage multiple tasks and projects simultaneously while meeting deadlines.

Application Deadline: 2023/07/03



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