Inventory Auditor

7 months ago

Johannesburg, South Africa Performer Recruitment Full time

Duties and ResponsibIlities
- Attend Branch stock-takes (at branch site and off-site warehouses from start to finish. (Approximately 8 stock-takes every week over an 8-week period, every quarter). Stock-takes generally held on a Thursday (afternoon/evening), Friday (may extend into the evening), sometimes on a Saturday.
- Independently verify that accounting records accurately represent the physical stock on the floor. Assess quality and condition of stock for impairment.
- Perform planning and analytical procedures prior to the count to identify areas of risk and potential stock write-offs. Perform analysis and comparisons from previous stock-takes, taking into account stock losses from cycle counts and stock-adjustments.
- Ensuring that stock valuation is accurate.
- Perform testing at the stock-take ensuring the stock-take procedures are followed by the Branch.
- Walk-through of the warehouse to identify stock to be counted / stock to be excluded from the count, stock adjustments and physical stock agree (stock to be dumped or returned to suppliers), risk of theft during the count is reduced (blind-spots).
- Ensure prior and after the stock-take that the necessary ERP/BI reports are run and agree to the Branch reports.
- Perform and document sample counts and ensure that it agrees to branch counts and captured quantities.
- Ensure that proper cut-off is done by the Branch, by re-performing cut-off testing.
- Identifying slow or obsolete stock that should be written-off / segregated form the count.
- Identifying expired stock to be written off.
- Review manual stationery relating to stock and re-perform procedures to ensure that necessary documents have been processed.
- Ensuring count team controls are adhered to. Shadow teams during the count.
- Ensuring that manual count sheet administration and controls are adhered to.
- Ensuring scan enabled warehouses - necessary count procedures are followed.
- Run variance reports and agree this to the Branch reports and to the ERP system.
- Perform own sample variance counts and ensure that final variance values are accurate.
- Review that OHS and Food Safety standards are followed at stock-take.
- Review property inspections whilst at the stock-take.
- Ensure that gains and losses are approved prior to posting of stock entries.
- Liaison with branch management and person responsible for the stock-take.
- Documenting work done on working papers to be presented for review to the Audit Manager/Audit Executive.
- Drafting of audit findings noting areas of weakness/deficiency with stock-take and operational control breakdowns, draft recommendation to improve controls and procedures. Draft audit report for management comment after the stock-take.
- In periods between stock-takes - assist audit team with projects, data analytic testing and control self-assessments.
- Perform ad-hoc tasks assigned by management.

Qualifications, Experience and Requirements
- Bachelor's degree in business/ internal audit/finance or related field a plus
- Minimum Three (3) years' experience as an inventory auditor or stock controller, warehouse operational background (FMCG)\
- Proficient computer skills, including Microsoft Office Suite (Word, Outlook, and Excel), ERP and BI systems
- Mandatory: Being able to work at heights (medically fit and certified to work at heights training to be done by the company)
- Able to work in a freezer/chiller environment
- Physically able to stand and walk for extended periods.
- Excellent verbal and written communication skills
- Able to work night, weekends, extended hours, and potentially holidays
- Vehicle and valid drivers licence. Will be required to drive to nearby cities from Johannesburg.
- Up to date Passport
- Availability to travel extensively and reside away from home at least 3 to 4 nights weekly in an 8-week period, every quarter. (both locally in South Africa and in neighbouring countries)
- Goal-oriented, organized team player
- Accurate and precise attention to detail
- Deadline driven
- Able to analyse problems and strategize for better solutions
- Good interpersonal skills to work with management and staff at all levels
- Able to pass drug test/background check

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