Administration Clerk

2 months ago

Pretoria, South Africa Affirmative Portfolios Full time

**Office Administration**
**Pretoria**
***:
**Assistant Director: Administration**

**R314 968-80p/a - Pretoria**

**12 Months Fixed term contract**

**Duties and Responsibilities**:

- Coordination of budget and administration
- Facilitate inputs and finalisation of annual budgets and monthly expenditure projections.
- Process transfer payments to implementing agencies.
- Monitoring of monthly expenditure patterns and trends to budget projections
- Interact with budget coordinators to manage expenditure / cash flow reports.
- Administration and Strategic support
- Coordinate and monitor the implementation of business plans pf the Programme.
- Coordinating inputs and alignment of APP targets, updating of risk register.
- Coordinate inputs and consolidate monthly, quarterly, and annual reports.
- Maintain database of evidence reports and verify for reporting purposes.
- Drafting and editing of submissions (reports, letters, memos, responses, presentations, etc.)
- Manage flow of documentation.
- Documents quality assurance
- Prepare logístical arrangements and required documentation for the meetings.
- Quality assure all documents submitted to the office of the DDG.
- Stakeholder engagement
- Monitor that protocol is correctly observed when dealing with other government, private sector organisations and international counterparts.
- Ensure that information is provided to the relevant stakeholder when the need arises.
- Projects management
- Develop plans for projects allocated to the DDG’s office.
- Manage all projects allocated to DDG’s office.
- Monitor the deliverables and budget expenditure of the projects within the Office of the DDG.
- Prepare project reports to the Branch meetings.
- Records Management
- Keeping records and ensure that they are easily accessible within the chief directorate.
- Maintain filing system within chief directorate.

**Knowledge**
- Knowledge of Government Policies and Procedures
- Knowledge of PFMA and National Treasury Regulations
- Knowledge of Programme Administration
- Knowledge of Strategy planning, Budgeting and Monitoring and Evaluation

**SKILLS**
- Budget Coordination
- Administrative coordination
- Events Management
- Computer Literacy (word, excel, Internet, PowerPoint)
- Project Management
- Financial Management
- Professional Communication
- Monitoring and evaluation

**Experience**

3 Year working experience within administration environment with minimum 2 years as a programme coordinator.

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