Buyer Administrator

Faircape Group is currently recruiting for a **Buyer Administrator **to join our capable team of professionals. The Buyer will be tasked with performing all administration functions within the procurement department as well as negotiating the best prices for material, labour and subcontractors at our construction sites across our Claremont office, Catering division, our 6 luxury retirement and healthcare facilities in the Western Cape.

The buyer will work with staff across departments to forecast the needs of the business and make purchase decisions based on demand.

The Buyer should be analytically minded and possess excellent negotiating skills to secure the best prices according to budget. Knowledge of sales and marketing principles is advantageous.

**Requirements**:
**Procurement -**

Duties will include, but are not limited to:

- Build relationships with suppliers
- Assist the Senior Buyer to scrutinise costs
- Evaluating and pricing of variations
- Assist Senior Buyer with implementation of new purchasing system, gathering and uploading supplier data, ensuring accuracy.
- Processing construction orders as per the order sheet received from Quantity Surveyor
- Processing requests for healthcare facilities repairs
- Making sure products/items are delivered on time and meet the required standards
- Ensure all orders are processed as per the requisitions received
- Communicate any supply problems to the Senior Buyer
- Provide analysis of costs, new and existing and review cost reduction activities
- Assist Senior Buyer, with contacting suppliers to resolve price issues, quality, delivery or invoice issues
- Submit payment request to the finance team
- Processing logged items for healthcare and body corporate orders as per the purchase requisitions received
- Following up quote requests and approvals
- Tracking and managing stock and issuing
- Processing staff uniform orders, tracking and following up on timeous deliveries,
- Weekly stock checks of items stored at Claremont office

**Administration -**

Duties will include, but are not limited to:
Menus - Manage TV slide / presentation pictures
- Ensure all presentation slides are up to date & current
- Obtain presentation pictures from Group Chef, create slide
- Ensure all menu items have a updated specification with GAAP code, method & picture
- Ensure the spec index is current & up to date

GAAP
- Maintain the GAAP system
- Managers in operation / maintenance of system
- Ensure correct recipes are loaded onto GAAP
- Ensure Stock sheets are current & stock prices are current
- Cost all specifications & recipes for cycle menu, Cafe & functions
- Weekly P&L report review & Gaap Reports submission

Stock Management
- Receiving and compiling reports from information sent from stock takes at villages - Analysis of stock reports from kitchen stock take
- Monitoring and reporting excessive wastage

Health and Safety
- HSE - Manage monthly services by suppliers eg pest control

**Qualifications**:

- Relevant degree would be an advantage

**Experience**:

- Proven work experience in a similar role
- Experience within procurement in the construction industry highly beneficial

**Skills and Attributes**:

- Strong analytical and critical thinking skills
- Sound knowledge of construction
- Excellent negotiation and intrapersonal skills
- Ability to organise, plan and strategize
- Great networking abilities
- Computer literate
- Good written and verbal communication skills
- Strong numerical ability
- Attention to detail
- Ability to work under pressure

**Specific Requirements**:

- Clear health record
- Clear criminal record
- Clear credit record
- Contactable references
- Vaccinated against covid-19 or prepared to be vaccinated prior to commencing job

We offer Barista produced coffee available all day to all our staff at Claremont.

Normal working hours are Mondays to Fridays from 08h00 until 17h00 with a 45 minute lunch break. The company allows employees, by approval of the direct manager, to work flexi time between 07h00 and 18h00.

With centrally located and modern offices just across from Cavendish in Claremont, Faircape offers a market-related salary from **R20 000.00 Cost to Company** per month.