Executive Assistant
2 days ago
**Executive Assistant**
**12 Month Contract**
**Job Requirements**
- Bachelor’s degree preferred.
- Three to five years’ experience in a similar role.
- Must have own car and driver’s licence.
- 12-month contract.
- PMB Based.
- Office based job
**Primary Duties**
**Company Cadence**:
- Set up reporting routines in the cadence calendar.
- Confirm participant availability. Book the time slots in the calendars.
- Communicate with the relevant managers to ensure they are prepared in advance of their presentations.
- Retrieve all reports after the presentation and file them (in Microsoft Teams).
- Take minutes of the meetings and track open points.
- Edit report templates as required.
**Communication Sessions**
- Schedule Management and companywide communication sessions.
- Prepare venues as required, including catering, seating, AV, etc.
- Prepare agenda.
- Prepare awards (ME, Sports, CEO’s award etc).
- Prepare/compile presentations. Edit as necessary to ensure professionalism.
- Ensure presenters are adequately prepared.
**Media**
- Create and maintain social media feeds (with support from graphic designer).
- Take photographs within the factories and at events and social projects. Publish.
- Ensure signage and branding are maintained throughout the company.
- Update website regularly.
**Office Management**
- Responsible for housekeeping in the head office.
- Catering as and when required.
- Ensure the office is a light, bright, welcoming environment always.
**Ad-hoc**
- Personal tasks and duties required as requested by the CEO.
**Tools**
- MS Suite (Teams, PowerPoint, Word, Excel).
- SharePoint (basic).
- Publisher (basic).
- Strong internet search skills.
**Skills**
- Project Management.
- Time Management.
- Excellent written and verbal communication.
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