Finance Admin Clerk

7 months ago


Johannesburg, South Africa Assign Services (Pty) Ltd Full time

**Job description/responsibilities**:
**Job Purpose**

***

Assist with procurement, finance, and administration within the supply chain operations.

**Job Function**

***
- Oversee the petty cash management for the Pomona Warehouse.
- Initiate EFT requisitions for CIA suppliers.
- Regularly update and maintain Morpho and Kronos information.
- Distribute weekly Kronos reports to suppliers for review.
- Generate weekly Kronos exceptions reports and promptly send them to Managers for necessary action.
- Ensure reconciliation of TES providers invoices and Kronos reports prior to sending to Managers for approval.
- Initiate requests for quotations from suppliers.
- Submit received quotes for approval to Warehouse Managers.
- Enter approved quotes into the precoro system.
- Seek approval from the Supply Chain Manager.
- Record orders on the consumable report.
- Upload quotations and precoro orders to designated precoro folders.
- Conduct follow up with suppliers regrading outstanding orders and invoices.
- Perform monthly client invoicing on Pegasus.
- Forward generate invoices to clients.
- Review monthly invoices from suppliers.
- Allocate monthly supplier invoices and submit them to the supervisor.
- Maintain and update the maintenance report for MHE.
- Request monthly hours information for MHE.
- Request monthly logs for printers located in the warehouse.
- Any other reasonable instruction by reporting manager.

**Job Qualifications, Skills & Experience**:
**Qualifications**: Grade 12 (Matric). Qualification in finance or similar field will be an advantage.

**Experience**: Minimum 3 years of relevant administrative experience.

**Skills**:

- Proficient in computer skills, particularly in Excel and Pegasus.
- Self-motivated with a proactive approach, outcome orientated, and capable of working independently.
- Strong organizational and administrative capabilities.
- Punctuality crucial for the role.
- Attention to detail.
- Willingness to work extended hours when required.
- Ability to effectively perform under pressure.


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