Property Portfolio Administrator
2 weeks ago
Published
- Jan 13, 2023
- Location
- Northern Suburbs, Cape Town, South Africa
- Category
- Business
- Job Type
- Full-time
- Salary Type
- Monthly Salary
**Description**:
Leading Property Investment Group is looking for an experienced Portfolio Administrator with experience in the property / real estate industry.
**Requirements**:
- NQF 4 in Real Estate or currently completing
- A minimum of 2 years’ experience in a Property Portfolio Administrator
- Experience in rentals
- Experience working on PayProp
- Great administrative skills
- Excellent communication skills and telephone etiquette
**Responsibilities**:
- Obtaining monthly levy and rates accounts from municipalities and property managers
- Drafting lease documentation
- Loading tenants, owners, properties, etc. on PayProp
- Invoicing water accounts on PayProp and/or any other additional fees payable by tenants
- Creating payments on PayProp for maintenance, levies, rates, and/or any other fees payable
- Filing
- Debit Orders
- Updating rental agents on lease expire, notices to vacate and new tenants
- Welcome Letters to new tenants
- Vacating Checklist to tenants leaving
- Phoning tenants for non-payment and reporting back to investors
- Letters of demand and notices to vacate
- Evictions liaison between attorney and investor
- Mail shots to tenants (notices from property managers)
- Registration of cell-to-gate with the property managers
- Lease period extension and negotiations applicable
- Investors monthly reconciliations
- Liaising with clients
- Rental assist recons and payments
- Deposit Refunds
- Reconciling Payments
- Updating agents stock list daily
- Attending AGM’s on behalf of investors
- Warning letters
- Hand-in-hand work with maintenance department
- Ad hoc duties if required
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