Coordinator - Development

2 weeks ago

Southern Suburbs, South Africa Growthpoint Properties Full time

**Job Purpose**

Responsibly for Assist Development Managers as required in executing their function including following up on information required from consultants, officials, etc. The employee will also manage development documentation, filing systems, and carry out diary and personal management duties.

**Role Location**

Growthpoint Head Office in Claremont, Cape Town. The Company will accommodate some flexibility in this regard.

**Working Conditions**

Employee will be required to work both in office and on construction sites (at odd occasions).

**Reporting Manager**

The Coordinator - Development reports to the Regional Development Manager.

**Direct Subordinates**

No direct subordinates.

**Budget Responsibility**

No direct budget responsibility.

**Duties and responsibilities**

Administrative
- Assist Development Managers as required in executing their function
- Follow up information required from consultants, officials, etc.
- Manage development documentation, filing systems, etc.
- Receive, check, prepare invoices and obtain signatures for monthly payments received from Quantity Surveyors for developments in conjunction with the Trading and Development Financial Manager.
- Manage vendors/suppliers to ensure all documentation is in hand for vendor registration, etc.
- Assist with preparation of Deal Notes, i.e., collate market information, development information, plans, perspectives, nodal research, etc.
- Communicate with brokers, consultants, and clients with regards to standard Growthpoint documentation
- Monitor and follow up on statutory council, internal and development processes.
- Prepare and update development schedules and presentations for local and national reporting.
- Source, collate and manage RFP documentation and processes.
- Book boardrooms for meetings and ensure presentation or VC facilities are available and in working order.
- Assist in preparation of monthly report packs for developments.
- Assist with monthly Development Management Fee invoices.

Liaison
- Engage with sectors when they require information from developments.

Developments
- Attend ad hoc tenant and administrative meetings with clients, consultants, etc.
- Arrange site visits for clients, brokers, and Growthpoint leasing managers.
- Make sure that all Health and Safety rules are communicated and adhered to.
- Arrange meetings with relevant parties when required i.e., with council, neighbors, brokers, agents, interested and affected parties, etc.

Statutory & Legal
- Assist with statutory development requirements i.e., insurance policies, Procsa Agreements, consultants’ PI insurance policies, etc.
- Obtain legal documentation such as title deeds, zoning certificates, etc.

Marketing
- Assist with preparing development proposals.
- Arrange presentation packs for clients e.g., renders, perspectives, plans, layouts, videos
- Arrange photographer and videographer for relevant material needed for marketing purposes.
- Coordinate and assist marketing department with the arrangement of development functions, marketing material, media releases, sponsors, etc.
- Handle enquiries from magazines wanting to place articles and assist with relevant information in conjunction with Marketing.
- Engage with statutory bodies such as GBCSA, SAPOA etc. for their awards submissions, media releases, functions, or websites.
- Assist with information required for websites, brochures, reporting, including liaison with other internal departments
- Coordinate signage and brochures for development sites.

Research
- Engage with various sectors to obtain information pertaining to buildings within portfolio.
- Do Windeed and CMA searches as well as relevant rights searches on properties.
- Engage with the Development Property Consultant and co-ordinate important leasing information.
- Travel to council to draw plans, documents, etc. required for research and comparison.
- Co-ordinate market research for nodes regarding new developments, etc. i.e., sizes, vacancies, rental rates, etc., in conjunction with Development Property Consultant.
- Assist with administrative documentation for due diligence reports.

**Experience**

Over 5 years’ experience in a property development and co-ordination role.

**Qualifications**

Property related degree, diploma or post graduate related qualification will be an added advantage.

**Competencies**
- Ability to work well under pressure
- Solid administrative skills
- Computer literate (Excel, Word, and PowerPoint)
- Deadline focused
- Strong presentation skills
- Strong organizational abilities and attention to detail
- Excellent verbal and written communication skills

**Personal Attributes**
- Professional, assertive, and driven
- Passionate and committed to continuously add value
- Able to deal with conflict
- Intelligent self-starter, showing initiative and ability to work autonomously
- Able to thrive in an environment that frequently questions and challenges
- Ability to handle pressure and

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