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General Office Administrator and Pa

4 months ago

Sandton, South Africa RJPersonnel Full time

3years
- Answering of switchboard - first point of engagement with all stakeholders, employees and clients.
- Receive guests, clients/producers/sales team, and buyers.
- Booking of meeting rooms, refreshments & lunches as required.
- Support and assist Junior Personal Assistant and Senior Personal Assistant.
- Assist with daily communication to sales and admin departments.
- Assist with marketing and other related events i.e., promotions, golf days and producer days.
- Petty cash management including month end reconciliation.
- Stationary & cartridge orders and reconciling of weekly and monthly payments and reporting to financial department.
- Manage courier services and reconciling invoices and statements and report to financial department.
- Stand in for Housekeeping Department, which includes all office duties.
- Daily Waybill (Delivery Note) scanning (including corresponding documents), save in correct folder and rename of each scan.
- Reporting to admin staff or salesman, and following up on any general issues that may include but are not limited to
- Assisting with all adhoc requests from management.

**Qualifications and Experience**:

- Matric or equivalent would be an added advantage.
- Minimum 3 years’ experience in a similar role is required.
- Excellent communication and interpersonal skills required.
- Computer literate.
- Advanced skills in Excel, Word & PowerPoint skills in this role is required.
- High level understanding of the On Market business would be beneficial.
- Ability to complete multiple tasks/projects with mínimal supervision.
- Ability to work under pressure.
- Deadline driven and team orientated individual.
- Excellent organizational and planning skills required.