Project Administrator

1 week ago


Johannesburg, South Africa SFG ENGINEERING SERVICES (PTY) LTD Full time

**Job Requirements**:

- Matric
- Experience in a similar position being preferred.
- Computer literacy, proficient in Microsoft Office software (Word, Excel, Outlook and Power point).
- A legal driving licence.
- Must be able to read, write, speak and understand the English language.
- Must be able to communicate clearly and concisely, orally and in writing, including formal communication and making presentations.
- Must possess the ability to make independent decisions when circumstances warrant.
- A sense of urgency with a strong customer service orientation.
- Hard working, resourceful, ambitious with excellent business acumen.

**Responsibilities**:
The employee will be part of the Engineering Department, responsible for all project administrator-related activities
- Attend all project kick-off meetings with the responsible engineer (internal and external).
- Ensure that each project has an approved Databook index from the client with input from the responsible engineer.
- Create a Document register for each project with input from the responsible engineer.
- Ensure the project schedule is up to date and must flag outdated schedules with the responsible engineer.
- Record the status of all documents and update the document register accordingly.
- Create transmittal notes for each document that will be sent out to the client.
- The project administrator is to send all documents to the client with a transmittal note as per the responsible engineer's request.
- Project Administrator to create production files for each project after approval of documents.
- Manage all documentation-related aspects of new and existing contracts.
- Be proactive in communicating and following up on outstanding technical documentation to ensure that all contract files are complete within the necessary time frame.
- Ensure that all QC documents are compiled by the QC department and filled in correctly for each project.
- Ensure documentation in the files and on the server, are up to date.
- Ensure all files and procedures are in line with ISO requirements.
- Show the ability to monitor the documentation deliverables for various contracts, and to flag potential issues on projects where poor documentation delivery and control is posing a problem to the success of the project.
- Compile a complete Databook for each project based on the approved index.
- Ensure the client has received Databook and signed off transmittal.
- Assist all engineers with related projects.
- Assist external and internal customers with project-related queries.
- Office based.
- Required to attend and participate in continuing educational programs designed to keep you abreast of changes in your profession.

**Job Types**: Full-time, Permanent

**Salary**: R1,000.00 - R1,001.00 per month

Ability to commute/relocate:

- Johannesburg, Gauteng: Reliably commute or planning to relocate before starting work (required)

**Education**:

- Certificate (required)

**Experience**:

- Engineering department: 5 years (required)
- Project Administrator: 5 years (required)


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