Property Administrator
4 weeks ago
**We're looking for**
A young, eager, motivated, and detailed orientated Property Administrator to take full responsibility for all administrative matters relating to the Residential Property Portfolio.
**Who are you?**
- You have excellent written, verbal, interpersonal and organizational skills.
- You have numeracy and financial skills and appreciation.
- You are computer literate and a thorough knowledge of the MDA property management system.
- You have the ability to adapt to a variety of environments and work demands.
- You have the ability to maintain a high level of sensitivity to client and tenants needs.
- You have a customer-focused attitude.
**What's the role?**
**You are responsible for**:
Queries and Reconciliations
- Responding to matters raised by property owners, tenants and service providers within one day of receipt.
- Responding to all queries in respect of rental and other charges (utilities, rates, interest, legal fees, recoveries, etc.) and maintenance within one day of receipt.
- Attending to all reconciliations in respect of rental and other charges within one day of receipt.
- Processing of all adjustments including ensuring that any credit or refunds due to the owners and/or tenants are processed timeously.
- Filing of all correspondence in respect of the above.
Vacancies
- Vacating tenants on MDA at the end of lease periods if the tenant does not renew its lease.
- Filing of all correspondence in respect of the above.
- Updating of vacancy notes on MDA when a tenant is vacated.
- Showing vacant units to potential tenants (as required).
Lease administration
- Obtaining approval under POPI requirements for and checking of tenant credit ratings with TPN, and obtaining Property Manager's approval of tenant's credit worthiness.
- Preparation of all lease agreements, addenda, cession documents, etc.
- Capturing of all lease details in MDA including all tenant details, printing of lease schedule reports and the checking & confirming of it against the lease agreement.
- Forwarding of lease documentation to tenants and ensuring that all signed documentation is returned timeously.
- Forwarding of signed lease documentation to the landlord for approval and signature and ensuring that all signed documentation is returned timeously.
- Ensuring that all FICA documentation are obtained, confirmed and filed with the signed lease agreement.
- Maintain tenant files within the requirements of POPI.
Operations
- Support Property managers in respect of operations and maintenance issues for the property portfolio.
- Preparing and issuing work orders to service providers and contractors with clear instructions as to what work is to be carried out.
- Instructing service providers and contractors to proceed with work once the necessary approval has been obtained from the property owner.
- General Administration (opening bank accounts, registering companies, making visitors to the office feel welcome, answering of phone calls, assisting where necessary to make sure the office is run in the most efficient manner, etc.
General Administration
- Assisting the Property Manager in respect of administration requirements.
- Arranging meetings between the Property Manager and the tenant where required.
- Securing debit order authorisation instructions from tenants.
- Filing of all correspondence in respect of the above.
Monthly Responsibilities
- Take-on and Handover
- Capturing new building details into MDA, including loading owners, property and tenant details.
Financial
- Monitor rental payments and manage rental debtors including capturing of recoverable charges (utilities, maintenance, etc.) legal process in accordance with the Company's debtor management procedure.
- Manage creditor invoicing and check, pay and process on MDA all creditor invoices including those of local authorities / utilities suppliers.
- Month end processing including bank reconciliations.
- Management and payment of VAT amounts due.
Budgets
- Reforecasting of budgets on the last working day of each month.
- Preparing projected budget reports by the 6 th of each month and presentation to the Property Manager for any adjustments to be made.
- Capturing of any adjustments to budgets, recalculating the budget and uploading the revised budget - all to be completed between the 6 th and 12 th of the month.
Management Reports
- Preparing Trial Balance, Rent Roll and Owner Statements for each property before the 7 th of the month, including making the reports available to property owners.
- Preparing a full management reports for each property before 13h00 on the 17th of each month, including making the report available to property owners.
- Owner Statements and Owner Payments
- Close and run Owner Statements for the month before 09h00 on the 6 th of the following month.
- Run owner statements for the current month before 09h00 on the 7 th of each month calculate the amount to be paid to the property owner.
- Owner statement for the m
-
Property Management Assistant
6 days ago
Johannesburg, South Africa Leaselet Property Group Full timeWe are looking to expand our team. We are looking for a reliable hard worker who is proactive and a fast learner to work in the South African Property Industry. We require a property management assistant to help with Tenant and Rent Management, Property Maintenance and Coordination, and Administrative Financial tasks. **About Company** Leaselet Property...
-
Property Administrator
3 weeks ago
Johannesburg, South Africa Pick n Pay Full time**Job Advert Summary**: To efficiently execute and coordinate all property administration duties, communication and correspondence with key stakeholders, as well as the efficient delivery of any other related tasks to provide the necessary support to the Franchise Property department. **Duties & Responsibilities**: General - Schedule meetings in line with...
-
Property Administrator
2 days ago
Johannesburg, South Africa TalentWorx Consulting Full time**Property Administrator** The Property Administrator is to key member of the Property Management team and provides administrative support to the Property Manager. This role is responsible for the full administrative function regarding the onboarding and ongoing support of tenants. The Property Administrator acts as the first point of contact for tenants...
-
Property Administrator
5 days ago
Johannesburg, South Africa FirstRand Full timeJob Description To carry out all administration related tasks for Bank owned properties within the Property Management unit Hello Future Property Administrator - Welcome to FNB, the home of the #changeables. We design for the shapeshifters and deliver products and services that make us incredibly proud of people that make it happen. - As part of our talent...
-
Property Administrator
5 days ago
Johannesburg North, South Africa Communicate Recruitment Full timeA JSE listed Property company with their focus being more on commercial property based in the north of Johannesburg is seeking 6 months fixed term contract for a Property Administrator Role. Purpose of this role is the property administrator is a key member of the Property Management team and provides administrative support to the Property Manager. This...
-
Property Administrator
2 weeks ago
Johannesburg, South Africa The Talent Hive Full timeAssisting with monthly budgeting, tracking expense variances, producing forecasts and annual budgeting in co-ordination with Property Manager Administering and monitoring service contracts in addition to the review of vendor/contractor performance Coordinate lease drafting and negotiations with Property Manager for vacant and new lettable space and...
-
Property Administrator
3 weeks ago
Johannesburg, South Africa FirstRand Full timeAbout us, purpose, experience and qualifications **about us**: - make a promise - be deeply invested - value our differences - build trust, not territory - have courage - always do the right thing **purpose**: - To carry out all administration related tasks for Bank owned properties within the Property Management unit**experience and qualifications**: -...
-
Property Administrator
3 weeks ago
Johannesburg, South Africa Macdonald & Company Full time**Location**: **Johannesburg** **Salary**: **408000 - 444000** **Job Type**: **Contract** **Reference**: **66579** **Job Summary**: Are you an experienced Property Administrator, in-between jobs looking for a temporary position with a top-tier real estate fund? Our client, a leading South African Real Estate Investment Trust (REIT) develops, owns and...
-
Property Administrator
3 weeks ago
Johannesburg, South Africa Macdonald & Company Full timeOperating for over half a decade, our client is a property development and asset management company. With their ability to leverage strong local relationships, proven industry knowledge and level 1 BEE status they are enjoying a significant current and potential pipeline. To join their team, they are looking for a Property Administrator that will be based at...
-
Property Administrator
3 weeks ago
Johannesburg, South Africa Macdonald & Company Full time**Location**: **Johannesburg** **Salary**: **216000 - 216000** **Job Type**: **Permanent** **Reference**: **64034** **Job Summary**: Operating for over half a decade, our client is a property development and asset management company. With their ability to leverage strong local relationships, proven industry knowledge and level 1 BEE status they are...
-
Property Administrator
4 weeks ago
Johannesburg, South Africa Orion Group Full timeOrion Real Estate Limited has an exciting opportunity for an experienced Property Administrator to join our dynamic team! If you have previous Property Admin experience, good organisational skills and above-average attention to detail, you may have what it takes. **Qualifications and Experience Required**: - Grade 12 or equivalent qualification. - A...
-
Property Administrator
5 days ago
Johannesburg, South Africa Belmar Personnel Full timeEast Rand Utilise your 5 years property administration experience and join a friendly environment with great prospects
-
Commercial Property Administrator
3 weeks ago
Johannesburg, South Africa Macdonald & Company Full timeWell organized and proactive Commercial Property Administrator sought to join commercial real estate services business based in Johannesburg. With operations across South Africa, our client is a well-established real estate services business that provides bespoke property and facilities management services to both private and listed clients. Joining their...
-
Property Administration Specialist
19 hours ago
Johannesburg, Gauteng, South Africa CBRE Excellerate Full time**Job Description:**As a Real Estate Operations Coordinator at CBRE Excellerate, you will play a crucial role in managing the administration of Lease Agreements. Your primary responsibility will be to ensure that all lease agreements are captured accurately and efficiently on SAP.Main Responsibilities:Capture all new lease agreements, lease renewals, and...
-
Commercial Property Administrator
3 weeks ago
Johannesburg, South Africa Macdonald & Company Full time**Location**: **Johannesburg** **Salary**: **300 - 336000** **Job Type**: **Permanent** **Reference**: **65802** **Job Summary**: Well organized and proactive Commercial Property Administrator sought to join commercial real estate services business based in Johannesburg. With operations across South Africa, our client is a well-established real estate...
-
Commercial Property Administrator
4 weeks ago
Johannesburg, South Africa Macdonald & Company Full timeOur well regarded, privately owned and managed client with close to 60 buildings in CT, DBN and JHB, is on the search for a Commercial Property Administrator. Their small and focused team look after all functions internally; from operations and billing to facilities and leasing. Joining their brilliant team, you will take full charge of all administrative...
-
Residential Property Administrator
3 weeks ago
Johannesburg, South Africa HR Studio Full time**We're looking for** A young, eager, motivated, and detailed orientated Property Administrator to take full responsibility for all administrative matters relating to the Residential Property Portfolio. **Who are you?** - You have excellent written, verbal, interpersonal and organizational skills. - You have numeracy and financial skills and...
-
Senior Property Administrator
4 weeks ago
Johannesburg, South Africa HR Studio Full time**We're looking for** A vibrant, energetic, eager, self-starter, motivated, detailed orientated Property Administrator to take full responsibility for all administrative matters relating to the Residential Property Portfolio. **Who are you?** - Property administration qualifications and experience. - Excellent written, verbal, interpersonal and...
-
Senior Property Administrator
1 hour ago
Johannesburg, South Africa HR Studio Full time**We're looking for** A vibrant, energetic, eager, self-starter, motivated, detailed orientated Property Administrator to take full responsibility for all administrative matters relating to the Residential Property Portfolio. **Who are you?** - Property administration qualifications and experience. - Excellent written, verbal, interpersonal and...
-
Property Administrator
1 week ago
Johannesburg, Gauteng, South Africa Shoprite Group of Companies Full timeProperty Administrator : Portuguese Speaking (Centurion)DetailsClosing Date: 2024/12/26Reference Number: SHO241219-3Job Title: Property Administrator : Portuguese Speaking (Centurion)Job Type: PermanentLocation - Country: South AfricaLocation - Province: GautengLocation - Town or City: Centurion, JohannesburgPurpose of the JobThe purpose of the Property...