Engineering Clerk

1 week ago

East Rand, South Africa Unique Personnel Full time

**Job Number**

65996

**Job Type**

Permanent

**Job Title**

Engineering Clerk

**Computer Skills**

MS Office,Pastel

**Industry**

Mining

**City**

Ekurhuleni (East Rand)

**Province**

Gauteng

**Areas of Responsibility**: Engineering division, including interfaces with the Mining division, the bit plant, external service providers and various suppliers

**Job Purpose Summary**:To add value by ensuring all paperwork processing and clerical duties are handled in an efficient and timeous manner such that workflow is enhanced

**Reporting To**: Operations Manager. Takes work direction in terms of document handling and processing as required for the interface to the Mining division and the Bit Plant. Assists all in Engineering with collection of data and preparation of reports as necessary.

**Responsibilities**:
Process Incoming Orders:

- Receive incoming PO from Mining and immediate accuracy / correctness check.
- Cross check on job history if have made parts before. Then pulls previous job card and checks routing, and inserts on new job card for planning purposes
- Generate Sales Order and workpack.

Immediately gives to Ops Manager with highlight on date required, and if any external processes to consider

Process Completed Jobs:

- Only occurs after QC inspection has informed that job is complete (fully or partially) and ready to transfer
- Check the job card for complete information on all ops and any external processes, including all timing information is complete.
- Check the job card that material used was as per material specified in the BOM / original job card
- Check with the programmer that there were no program revisions associate with the job, and if so, that they have been captured and updated correctly. Ensures the job card is marked up to indicate that one or more program changes have taken place (for future reference)
- Scan the completed job card into history file under that part number, with part number and date reference
- Create an Engineering delivery note, and attach the completed workpack as per Workflow procedure.

Deliver parts and delivery note and workpack to Mining Goods receiving. Ensure signed copy of delivery note is returned immediately

Process scrap / reject / rework / return items:

- Process / adjust delivery notes and invoicing as necessary for scrap / reject / re-work / return items:
Management will inform on a decision on how to handle above items, and how to handle the costs of such. Final paper work processing must be done to match the decision

Keeping up-to-date Engineering’s manufacturing schedule and back-order lists:

- Routine daily keeping up to date all Engineering production and transfer records as decided from time to time by the Ops Manager. Specifically, any spreadsheets and Pastel
- Assist Ops Manager as required with planning, scheduling and work follow up

Procurement of materials, goods and services:

- Obtain quotes and Process PO’s as per requests from management
- Follow up on material orders and delivery times to ensure timely deliveries. This to be checked and done on a daily basis

Ensure goods received notes and signed and checked, and all details tie up with PO’s and quotes. Process paperwork in accordance with company's systems

External Processes:

- Maintain accurate records of all items despatched for outside processing of any description - plating, heat treatment, welding, slotting, etc, etc.
- Ensure all items are QC checked before despatch to outside process, and on return from outside process
- Ensure correct quantities are despatched and received back as per sales orders / dispatch notes, and goods received notes (GRN’s)

Process all GRN’s and PO’s per company's systems

Safety:

- Maintain appropriate safety records and files as required in Engineering, as directed by Management
- From these establish a diary to ensure timely renewals of safety related certificates and training programs

Maintain records of all incidents or accidents

General Continuous Improvement:

- To generally assist in the day to day operation of engineering to ensure continuous improvement in the administration area as directed from time to time by Management
- To proactively look for and suggest improvements in all areas as and when identified

To assist Management in any special requests or once off projects as they arise

Training:

- To assist in arranging for training for staff as and when identified and required by Engineering management

**Inherent Requirements**

Attention to detail.

Currently in a similar role i.e. clerk in an engineering shop and/or raw material supplier dealing with job cards and work flow.

Definitely computer literate: MS Office and Preferably Pastel working knowledge

Able to "think on their feet", but also does routine, well.

Up to date at all times with all tasks

**What Qualification**

**Minimum Qualification**

Matric

**Status**

Available

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