Data Quality Improvement Mentor

1 month ago

Mthatha, South Africa AJ Personnel Full time

**Main purpose of the job**:
To Support the monitoring, evaluation, reporting and data quality functions of the Project PrEP. Perform quality assurance activities in accordance with the project quality assurance plan and oversee electronic and paper-based data capturing process including query resolution

**Location**:
Eastern Cape, Mthatha

**Key performance areas**:

- Collect and review weekly dispatches and implement data cleaning plans
- Collect and review weekly data for all indicators
- Capture missing data where applicable
- Participate in the implementation of M&E needs assessments for the specific sub-districts
- Review data to identify gaps in the site and sub-district M&E systems
- Develop M&E interventions in response to the specific needs and priorities of the sub-district
- Develop a work plan and timelines for addressing the identified needs and priorities
- Follow through with action plans and data clean-up activities resulting from assessments
- Support the implementation of the proposed activities in the cluster
- Establish/participate in sub-district and site level data quality forums
- Participate in site level and sub-district data review meetings (to support data use)
- Plan and conduct regular site visits to conduct data quality assessments and ascertain data related issues by comparing data entered with source documents and make necessary corrections to information entered.
- Integrate feedback from monthly output reports into programme implementation plan and subsequent progress reports
- Provide support in the generation of required Donor and other the institute reports
- Participate in regular planning sessions with line manager and/or technical specialists
- Liaise with facility Team Leaders for submission of relevant data.
- Compile prescribed reports for timely submission with sub-district output information to the managers and relevant stakeholders
- Distribute data and reports to relevant team members and management
- Ensure report queries from M&E technical team are resolved timeously within the reporting timelines set by the M&E reporting portfolio.
- Implement quality improvement projects developed under KPA 1 with particular attention to strengthen data reporting, data quality and systems at sub-district and individual site levels
- Provide support to ensure appropriate data flow and data quality is maintained from the facility to sub district, this includes data reported into the NDoH systems
- Generate timely and accurate monthly reports and submit to the managers.
- Maintain accurate records to document support provided, processes and outputs to report to the M&E team
- Act as the first point of contact in assisting data capturers and site managers with data related issues and mentoring
- Train and mentor data collectors, capturers and linkage officers on all patient data captured
- Monitor and support site level dashboards and run charts
- Maintain accurate records to document processes and outputs
- Communication with relevant levels of the institute staff around programmatic inputs and outputs
- Communication with stakeholders when and if required.
- Take ownership and accountability for tasks and demonstrates effective self management.
- Follow through to ensure that quality and productivity standards of own work are consistently and accurately maintained.
- Maintain a positive attitude and respond openly to feedback.
- Take ownership for driving own career development

**Required minimum education and training**:
***
- **_Degree (or equivalent) in M&E, Public Health, Statistics, Population studies (Demography), Economics or in related/relevant field _**_OR_**:

- **_Relevant 5 years experience_**

**Required minimum work experience**:

- **_2-3 years’ experience working with data quality systems and/or data capturing._**:

- **_2 years’ experience in public health related monitoring and evaluation programmes._**

**Desirable additional education, work experience and personal abilities**:
***
- Experience working with various levels of data collection and maintaining data systems.
- Must pay attention to detail.
- Ordered and systematic with a tendency to adhere to protocols.
- Good administrative skills are required together with proficiency in Microsoft Office.
- Experience with DHIS preferred.
- Able to work under pressure.
- Must demonstrate an ability to build capacity of staff members on monitoring & evaluation systems.
- Confidentiality, tact and discretion must be maintained at all times.
- Must have sound interpersonal and communication skills.
- Must be Self-motivated, able to work independently and as part of a multidisciplinary team.

**TO APPLY**:

- Only if you do meet the minimum job requirements and experience as mentioned above, you may submit a detailed updated CV.
- _AJ Personnel is fully POPIA Compliant._
- Please take note that the applicants who do not adhere to the above criteria will not be considered for the respective position.

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