Junior Projects Coordinator

2 weeks ago

Centurion, South Africa Roan Systems Full time

The following competencies (behaviours and characteristics) have been identified as key to success in the job.
- Planning and organising - able to think ahead in order to establish an efficient and appropriate course of action for self and others. Prioritizes and plans activities taking into account all the relevant issues and factors such as deadlines, staffing and resources.
- Communication - able to get one’s message understood clearly by adopting a range of styles, tools and techniques appropriate to the audience and the nature of the information.
- Managing relationships and team working - able to build and maintain effective working relationships with a range of people. Works cooperatively with others to be part of a team, as opposed to working separately or competitively.
- Flexibility - adapts and works effectively with a variety of situations, individuals or groups. Able to understand and appreciate different and opposing perspectives on an issue, to adapt an approach as the requirements of a situation change, and to change or easily accept changes in one’s own organisation or job requirements.
- The abovementioned duties and responsibilities can be amended and adjusted at any time for operational needs and requirements.

ORGANIZATIONAL ALIGNMENT
- Reports to the Program Development Manager.
- Enlists the support of sales specialists, implementation resources, service resources, and other sales and management resources as needed.
- Closely coordinates company involvement with customer and end-user customer management as appropriate.
- Works closely with Business Development, Helpdesk, Technical and Product Development Management staff; both internal & external to ensure customer satisfaction and problem resolution.
- This position has direct report staff assigned to support responsibilities within specific customer accounts.

DUTIES OF PROJECT COORDINATOR:

- Accomplishes department objectives by meeting work and cost standards; providing work direction to staff.
- Attend client meetings and assist with determination of project requirements
- Assist the team in the drafting and issuance of project proposals, RFP’s, tenders, and preliminary schedules
- Prepare project organization and communication charts
- Chair site meetings and distribute minutes to all team members
- Track the progress and quality of work being performed
- Use project scheduling and control tools to monitor projects plans, work hours, budgets and expenditures
- Effectively and accurately communicate relevant project information to the client and team
- Ensure clients’ needs are met in a timely and cost effective manner
- Review field inspection reports from Consultants throughout the lifecycle of the project
- Issue Contracts, Letters of Intent, Purchase Orders, etc.
- Maintain Contract Execution Tracking Log
- Assist Purchasing Department in the review of Contractor quotations to ensure that only fair and reasonable pricing is recommended for approval
- Track & manage contemplated change notices and change orders in the database
- Prepare substantial completion certificates and ensure all required project close out documents are obtained
- Communicate ideas for improving company processes with a positive and constructive attitude, and for developing this attitude in others
- Keep the Product Development Manager and others informed about project status and issues that may impact client relations

The abovementioned duties and responsibilities can be amended and adjusted at any time for operational needs and requirements.

**Salary**: R10,000.00 - R12,500.00 per month

**Education**:

- Certificate (required)

**Experience**:

- Project Management: 3 years (required)
- Project management software: 2 years (required)
- Self efficient: 3 years (required)

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