Specialist: Accounts Payable

3 weeks ago

Midrand, South Africa Liquid Tech (Pty) Ltd. Full time

**Role Purpose**

Responsible for the processing and reconciliation of LTSA vendor payment process, to ensure compliance with policies and procedures. Compilation of accruals for month end process for Accounts Payable to ensure accurate and complete financial reporting to Group.

**Role Description**

Reconciliation of Vendor Accounts

Responsible for creditor’s days ageing > 60 days. Cash flow permitting monthly. All supplier recons due for payment are submitted for approval and approval 10 working days prior to payment date.3-way matching on transactions before payment unless deviation approved by CFO.Guide and respond to all external vendor queries within 48 hours. Payment packs to be verified, approved and submitted timeously to. Treasury to ensure payments to vendor as per payment terms.
Reconciling issues are resolved within 30 days from payment pack submission - cleared by following month end. All payment recons must balance and are to comply with SARS and IFRS regulations. Supplier management includes: all reconciling items with Supplier. Payment dates. Reconciling items with Supplier. Reconciling items with Business Unit. Items reflecting on SAP not on Statement. Compliant with company process for submission of payment packs -PTP.

Supplier management

Month end processing

Compliance to monthly month end close process. Month end close is processed to meet Company deadlines for reporting & includes GRIR clearing. All supplier recons are compiled and accruals raised to ensure costs are accounted for. Accruals are correctly allocated to IS and BS - Correct GL account is used.GRIR Clearing: Invoices are matched to GRIR open items.PO lines items not matched are escalated to BU.There are no open items on GRIR account older than 30 Days.Compliant with company process for Invoice matching. Prepare commission recons for payment to be paid within 45 days from 7 Verify and pay all the Expense and Travel Claims of staff members.

Cost optimisation

Cost optimisation and improvement in efficiency of working capital. Assist with the monthly VAT optimisation calculation.Submit all invoices processed within the month relating to prior periods of significant value. Review of supplier statements to ensure item not on statement have been cleared and invoices not on SAP are submitted. Ensure payment packs are submitted to treasury timeously from date received, to avoid Interest charges and reconnection fees charged for
suspended services.

Month end reporting

Monthly MIS reporting submitted by dates indicated from Group GL recons are submitted by 7th of each month.All recons and reports submitted are correct and accurate. Balance to TB. Fuel and subsistence schedules to be completed monthly.

Sound internal control and business process framework for effective and efficient governance. Compliance to Internal and External Audit requirements for annual reviews. Audit requests are submitted timeously without escalations.Material issues are raised and reported to Management.

**Role Requirements**

Qualification: Degree in Finance: Desirable

3 to 5 years’ AP Finance: Essential

Excellent verbal and written communication and able to clearly present complex situations Essential

Ability to plan and organise medium to long term ahead: Essential

Ability to analyse and solve complex problems to achieve the correct outcomes: Essential

Sound business acumen, resourceful and be a lateral thinker: Essential

Ability to negotiate, interact and achieve targets locally: Essential

Billing and Full Function Credit Control Knowledge.

Very accurate with numbers.

Strong reconciliation skill.

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