Personal Assistant to Md

2 weeks ago

Kloof, South Africa Futurelink Global Recruitment Full time

**Introduction**

Our client based in Kloof is looking for a Personal Assistant, providing high level administrative support to the Managing Director, to join their dynamic team.

**Duties & Responsibilities**

Duties and Responsibilities include but are not limited to:
**MD Correspondence and Diary Management**:

- Urgency communication
- Complete work schedules, manage calendars, and arrange appointments.
- Type, format, proofread, and edit correspondence and other documents, from notes or dictating machines, using computers or typewriters.
- Deliver messages and run errands.
- Prepare meeting agendas, attend meetings, and record and transcribe minutes.
- Open, sort, and route incoming mail, answer correspondence, and prepare outgoing mail.

**Meeting Management (MD, Sales & Marketing)**:

- Attend Meetings (client & internal)
- Minute meetings.
- Attend to tasks allocated (client & internal)

**General Administration**

**Ad hoc internal management requests**:

- Monitor and fast track high level project status on behalf of the Executive Director
- Meeting setup (client & internal)
- Managing staff including recruitment, training, support and team development
- Development: Facilitating training requirements for increasing operations productivity
- Ensuring that processes are documented and communicated
- Develop and maintain relationships with vendors that will assist the firm in achieving its objectives

**Personal Ad Hoc Requests**:

- Make travel arrangements and hotel bookings for the MD.

**CEO Projects**:

- Champions and brainstorm new and improved processes and new technologies, and creative growth strategies through digital marketing.
- Drive and coordinate KPI’s performance analysis along with yearly rewards programme inspirationally culture driven.
- Take charge of minutes for all the strategic engagements and file them separately.
- Facilitate the teams, clients and suppliers innovative brand identity improvement.
- Managing internal digital production workflows across the business.
- Keeping track of all projects.
- Managing / tracking team KPIs and output, reporting weekly on performance and escalations.
- Filing of documents electronically.

**Branding**:

- Brief the designers on the job and follow up to ensure that stakeholders linked to the digital campaign/project adhere to their deadlines.
- Ensure that website, catalogue, photos are appropriate and always updated.
- Responsible for developing custom marketing and advertising strategies, creating designs/layouts of media outlets, writing pitches and blog posts to various audiences, as well as making decisions about the cost associated with branding.

**Desired Experience & Qualification**
- Matric
- N6/ National Diploma in Office Administration (preferred)
- 2 -3 years experience in a similar role

**Interested?**

Please follow our Facebook Page (Futurelink Recruitment) to remain up to date with all our current vacancies

**Job Types**: Full-time, Permanent

Application Question(s):

- Will travelling to Kloof be ok, transport wise?
- Please list relevant tertiary qualifications:

- How many years’ experience do you have working as Secretary/Office Support?
- How many years’ experience do you have in administration?
- Do you have experience managing MD correspondence and diary management?
- Do you have experience with branding/social media and marketing?
- Do you have experience with minute taking?
- Do you currently live in Durban? What area (not address)

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