Commercial Secretary
2 weeks ago
Commercial Secretary - Sandton
A vacancy has arisen in the Commercial Department of one of our clients, A large International law firm, in the Banking and Finance team, for a legal secretary.
**Key areas** **of** **responsibility** **include**:
- Dictaphone and copy-typing of a wide range of documents
- Incorporating amendments to documents
- Preparing resource and client files
- General office and personal administration (including diary management, answering telephone calls and tracking messages in the absence of the professionals)
- Preparing pre-bills and billing memos (sending same to clients)
- Managing debtors with the accounts department and clients
- FICA administration: following up to ensure the FICA requirements are complete
- Filing
**Requirements**:
- At least 5 or more years experience as a legal secretary in a commercial department
- Excellent knowledge of MS Word programmes (more specifically MS Word 2016/Office 365 and Excel)
- Knowledge on Aderant Expert (CMS) accounting system
- Knowledge of FileSite
- Secretarial diploma/legal secretarial diploma/paralegal qualification (advantageous)
- Matric essential
**Competencies**:
- Must be well-organised and conscientious
- Strong communication skills (verbal and written)
- Strong administration and organisational skills in order to manage professionals practices
- Display attention to detail
- Good interpersonal skills
- Maintain high standards of confidentiality
- Honesty, reliability and punctuality
- Take initiative and be diligent
- Ability to multi-task
- Ability to work well under pressure
- Be able to work after hours on occasion
- Excellent client relationship skills
- Excellent time management skills
- Proactive and take initiative
- Neat and organised
Market Related Salary Offered
**_ Brought to you by AGC Legal Recruitment_
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