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Sales/ Collections/ Data Entry

2 months ago

Johannesburg, South Africa OperationsArmy Full time

**Job Title**: Invoice/Collections/Data Entry Specialist
**Location**: Remote (LATAM Region Preferred)
**Compensation**: $800-$1,200/monthly

**Overview**:
**Key Responsibilities**:
**Daily & Weekly Operations**:

- ** Invoice Management**: Create, send, and track invoices for clients, ensuring accuracy and timely delivery.
- ** Payment Follow-Up**: Proactively contact clients regarding outstanding payments, maintaining a professional and customer-focused approach.
- ** Record Maintenance**: Update and maintain accurate financial records in accounting and data entry systems.
- ** Data Entry**: Enter and verify data related to transactions, payments, and account details in the company's database.
- ** Reporting**: Prepare daily and weekly reports on invoicing, collections, and payment status for internal review.

**Collections**:

- ** Account Monitoring**: Regularly review customer accounts to identify overdue payments and prioritize follow-up actions.
- ** Communication**: Maintain consistent and clear communication with clients to resolve payment issues or disputes.
- ** Escalation**: Escalate unresolved issues to management or the appropriate department for further action.

**Process Improvement**:

- ** Workflow Optimization**: Identify areas to improve efficiency in invoicing and collections processes.
- ** Automation**: Assist in implementing tools and software to streamline invoicing and data entry tasks.
- ** Compliance**: Ensure compliance with financial policies and regulations related to invoicing and collections.

**Monthly & Ad-Hoc Responsibilities**:

- ** Reconciliation**: Assist in reconciling accounts receivable and ensuring data accuracy.
- ** Special Projects**: Support ad-hoc finance or administrative projects as assigned.
- ** Audit Preparation**: Provide documentation and records to support audits or financial reviews.

**Qualifications**:
**Required**:

- Fluency in English language.
- Bachelors degree in Finance, Accounting, Business Administration, or a related field, or equivalent experience.
- 1-3 years of experience in invoicing, collections, or data entry roles.
- Proficiency in accounting software (e.g., QuickBooks, Xero) and data entry tools.
- Strong organizational skills with excellent attention to detail.
- Ability to work independently and meet deadlines in a remote environment.

**Preferred**:

- Experience in a fast-paced or startup environment.
- Knowledge of accounts receivable processes and financial reporting.
- Familiarity with tools such as Google Workspace, Excel, and CRM systems.

**What We Offer**:

- Competitive compensation and flexibility in a remote work environment.
- Opportunities for career growth and professional development.
- A collaborative and supportive team culture focused on efficiency and accuracy.