Employee Share Ownership Scheme Trust Administrator

3 weeks ago

Hyde Park, South Africa Signa Group Full time

**Role Purpose**:
The Employee Share Ownership Trust Administrator must manage and oversee the trust, ensuring compliance with regulatory requirements and the smooth administration of the scheme Invequity employees. The objective of the role is to critically support the Founder’s commitment to employee ownership administration as well engagement, by performing a range of administrative and communication tasks, managing and operational management duties and activities of the Employee Ownership Trust for the company

**Qu**
**alifications and Requirements**:

- At least a diploma (or a Bachelor's degree) in business administration, finance, or a related field will be an added advantage.
- Knowledge of South African companies law, B-BBEE codes, and ESOP regulations is essential.
- At least 3 years previous experience in trust administration, share schemes, or employee benefits is preferred.
- NPO experience (Trust administration track record will be an added advantage)
- Strong organizational and analytical skills.
- Excellent communication and interpersonal skills.
- Attention to detail and high level of accuracy.
- Critical thinker and problem solver.
- Ability to work independently and as part of a team.
- Proficiency in using relevant software and tools for record-keeping and reporting.
- Good with administration and governance focus including but not limited to meeting management.

**Key Responsibilities**:
**Trust Management**:
Manage and administer the trust in accordance with the trust deed, company policies, and relevant legislation.
- Ensure that the trust is compliant with all legal and regulatory requirements, including the Companies Act, Broad-Based Black Economic Empowerment (B-BBEE) codes, Income Tax Act, Trust Property Contral Act, POPI Act, FICA, and other relevant laws.
- Work closely with legal and financial professionals to ensure trust compliance

**Employee Communication and Education**:

- Educate and inform employees (beneficiaries) about the Employee Share Ownership program (ESOP), its benefits, and eligibility criteria.
- Communicate changes, updates, and key information related to the ESOP to employees.
- Address employee inquiries and provide assistance with ESOP-related questions.

**Record Keeping and Reporting**:

- Maintain accurate accessible records of ESOP beneficiaries, transactions, and trust activities.
- Generate and distribute regular reports to management and participants on ESOS performance and relevant metrics.

**Communication and Marketing**:

- Develop and execute internal and external communication strategies.
- Promote the Trust's mission and activities through branding and marketing efforts

**Share Issuance and Management**:

- Coordinate the issuance and allocation of shares to eligible employees.
- Diligent record-keeping of share ownership, from cradle to grave, including but not limited to share issue recipients, onboarding, transfers, and sales/exiting.

**Trust Administration**:

- Work closely with the trustees to implement trust objectives and strategies.
- Provide administrative support to trustees as needed.
- Organize and conduct meetings of the trust and maintain meeting minutes.

**Financial Management**:

- Manage compliance of operational expenses.
- Oversee financial reporting and accounting practices, ensuring transparency and compliance.
- Ensure Trustees are appraised of any financial matters affecting the Trust.

**Working Conditions**:
Employee Ownership Trust Administrators typically work independently and predominantly remotely, and may need to attend meetings with trustees, legal advisors, and employees as necessary. The role may also involve some travel to meet with employees, Trustees or other relevant stakeholders at different locations.

For more information please contact:

- Natasha Mpe

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