Coordinator Monitoring and Evaluation

2 weeks ago


Gauteng, South Africa Foodbev Full time

**Role purpose**

To provide monitoring, evaluation and reporting technical and administrative support to all SETA business units, in their implementation of the organisational strategy and Annual Performance Plan. This entails reporting on Foodbev SETA programme performance and implementation of M&E strategies, systems and tools that will ensure accurate and timely availability of performance information.

Furthermore, the role will be responsible for Monitoring, Evaluation and Reporting on all Discretionary Grants Projects to ensure adherence to all regulations and statutory requirements

**Specific duties**:
Project Monitoring
- Analyse the overall effectiveness of strategic documents and their potential impact on achieving desired outcomes.
- Monitor implementation of Service Level Agreement (SLA) and achievement of Annual Performance Plan (APP) targets.
- Support the Manager: M & E in developing monitoring systems and frameworks that will be effective for project monitoring.
- Under the guidance from the Manager: M&E develop monitoring tools.
- Conduct performance validation and provide recommendations to the target holders.
- Provides accurate weekly reports to Manager: M & E related to current status of all POEs.
- Support the M&E manager in developing organisational Theory of Change and the M&E Plan.
- Monitor FoodBev SETA department operational plans.
- Develop a site visit schedule which are mainly informed by identify slow-moving projects within the Commitment Register based on the implementation plan.
- Implement site visit schedule, produce site visit reports, update and monitor the site visit tracker.
- Analyze and synthesize the strategic priorities outlined in Chapter 6 of the SSP to inform the M&E chapter.
- Ensure alignment of M&E strategies with the overall objectives of the SSP.

**Project Evaluation**
- Develop an Evaluation agenda under the guidance of the Manager: M&E.
- Develop evaluation proposals with clear scope of work and methodologies.
- Develop tools for qualitative and quantitative evaluation studies.
- Sample the respondents for the evaluation study.
- Support the M&E manager in the circulation of the survey and data collection.
- Conduct data analysis from the evaluation studies.
- Evaluation of project status and impacts.
- Evaluate progress on the organisational strategic plan.
- Produce evaluation reports under the guidance of the Manager: M&E.
- Support Manager: M&E to disseminate findings from evaluation studies.
- Develop an evaluation implementation report and tracking system.

**Reporting and Compliance**
- Analyse and design SETMIS frameworks to optimise operations.
- Collaborate with cross-functional teams to develop and implement technical solutions
- Conduct system evaluations and risk assessments to identify areas for improvement.
- Provide training and support to staff on SETMIS best practices.
- Prepare detailed reports and documentation to communicate findings and recommendations.
- Prepare the quarterly performance information report and performance reporting in line with statutory reporting principles, i.e. DHET, Auditor General, DPME.
- Validate quarterly performance monitoring reports for DHET and DPME.
- Review and submit the updated Validation report to the M&E Manager and DHET.
- Contribute and engage to the weekly, monthly and quarterly trends performance information report.
- Support in the compilation of Monthly/Quarterly/Annual APP Performance reports for submission to the Manager: M&E.

**Audit Risk and Compliance**
- Identify compliance gaps within the various learning programmes
- Update and flag any new risks for attention by departments.
- Ensure audit packs are compiled and submitted to Manager: M & E
- Support the Manager: M&E in responding to audit queries and requests.

**People/Staff Management**
- Guide, lead and direct staff so that they are able to achieve the objectives set for them.
- Monitor and manage staff performance of staff within the division as appropriate in compliance with the Performance Management policy and processes.
- Ensure achievement of department planned goals and targets.
- Coach and mentor staff as appropriate to improve performance.
- Providing guidance and direction to subordinates, including setting performance standards and monitoring performance.
- Practice sound labour relations within the approved conditions of service
- Ensure the implementation and adherence of the human resources policies, procedures and practices within the department

Ensure that the values of FBS are understood and lived.

**Qualifying Criteria**
- A relevant NQF 7 degree in Monitoring and Evaluation, Public/Business Administration or Social/Political Sciences.
- Research as module will be an added advantage
- Driver’s Licence
- 3 - 5 years working experience, of which 3 must have been in the SETA environment performing Monitoring and Evaluation.
- Exposure to auditing.
- Knowledge of industry legislation, the various stakeholders,



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