Executive Pa

2 days ago


Durban, South Africa Carlysle Human Capital Full time

**Key Responsibilities**:

- Administrative duties such as typing, filing and meeting organisation.
- Telephone: screening, vetting, message taking
- Office notes: Ensuring that notes are kept on matters that need attention while the owner is out of the office.
- Handling various administrative issues and making smart decisions in line with the companys directives including personal and / or confidential correspondence.
- Organising and managing extensive local and international travel (flights, accommodation, car hire, comprehensive itinerary, forex, visas, maps etc)
- Organising and managing family vacations both local and international
- Diary and meeting management
- Collating files and documents including FICA requirements
- Arrangements for family, friends and colleagues (flights, accommodation, car hire)
- Property Management for four properties based in SA: Bookings, staff issues, levy payments, supplier payments, purchasing items for the properties and ensuring swift delivery, maintenance and general upkeep.
- Property Management for two properties abroad.
- Vehicle Management: Licences up to date, repairs and regular service checks both on vehicles and trailers.
- Management of Credit cards
- Management of Discovery Medical Aid and Gap Cover submissions.
- Management of doctors appointments, hospital or clinic procedures.
- Home Insurance Claims
- Management of the running of the primary residence
- Liquor orders for personal functions, entertainment, or holidays.
- Management of the wine cellar and orders thereof.

**Competencies**:

- Dynamic /Smart
- Quick Thinking
- Peoples person
- Excellent communication skills
- High energy levels
- Able to work under pressure and meet deadlines
- Able to take criticism
- Helpful and caring
- Intuitive
- Hardworking and dedicated
- Attention to detail
- Able to multi-task

**Minimum Experience/ Qualifications**:

- Matric with **_post graduate diploma or certification in administration_**:

- **_ 10 years as an Executive Personal Assistant_**:

- Extensive experience in travel organisation would be a bonus
- Experience in property management
- Computer Literate (MS Office suite)


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