Regional Administrator

2 weeks ago

Centurion, South Africa CHOC Childhood Cancer Foundation South Africa Full time

**Main purpose**:
To coordinate and fulfil the necessary administrative, financial, database and regional support duties that also include support of CHOC programmes and fundraising initiatives where needed. Together with the members of the Northern Region team, to take CHOC’s work forward by maintaining an effective and well-organised regional office. The incumbent’s job description is not limited to the following.

**Responsibilities**:
**Administrative duties**:
Provide the necessary office administration to ensure a well functional office.
Collate documentation and update Salesforce database
Take minutes of staff meetings, and send draft for RM's approval and distribute when approved in a timely manner
Maintain the staff files and register by ensuring that all papers are filed appropriately
Calculate monthly savings on donations received and submit to regional manager
To carry out stock control once a month and update inventory accordingly
Ensure electronic equipment are in working condition that includes telephones, printer, etc.
Accurate stock control is done once a month and a clean audit is kept at all times.

**Financial duties**:
Undertake the day-to-day financial work
Receive all cash donations, issue receipts and coordinate with relevant staff regarding the thank you letters
Receive and record sales revenue, issues receipts and secure safety of revenue
Maintain the offices and hospitals petty cash books as per the financial policies and procedures.
Obtain necessary quotes according to CHOC procurement policies and procedures for the RM approval
Seek the necessary documents for new supplier take on
To distribute and record the transport and bereavement funds to parent/caregivers (cash disbursements)
To prepare the four hospitals and two offices petty cashbooks bi-monthly for the RM to be checked and then submitted to head office in a timely manner.
Manage the counting of tin monies.
Manage the jumble sale
Manage office supplies and equipment and undertake stock control and coordinate inventories
Manage the asset register for yearly submission to head office.
Accept, record in-kind donations and upload to Salesforce.
Manage the appropriate acknowledgement through Salesforce.

**Qualification**:
Grade 12 with an administration, finance and office management related qualification.

**Experience and skills**:
At least five years’ experience in general administration and book keeping preferably in the NGO
High computer literacy, particularly in MS Office; and preferably in database systems (CRM),
Excellent verbal and written communication skills in English is essential, as well as fluency in English and Afrikaans.
Strong administration, organisational and coordination skills.
Good with figures and a basic understanding of accounting, financial management and reporting.
A valid unendorsed South African drivers licence is essential.

**Attributes**:
A team player who also works well independently
A strong work ethic, accuracy, accountability, honesty and integrity, a master at time management, good interpersonal skills, strong alignment with CHOC’s mission and values, radiate professionalism
A highly motivated individual with a willingness to take initiative and responsibility.

**Support programmes, marketing and awareness events**:
Provide assistance with CHOC’s support programs
Assist with fundraising and awareness events
Assist with uploading of contact information (fundraising and programmes) to Salesforce.
Order and upkeep the regional merchandise inventory.

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