Regulatory & Development Administrator

4 days ago

Durban, South Africa UPL ltd Full time

**Regulatory & Development Administrator**:

- Job Id: 9925- City: Durban, KwaZulu-Natal, South Africa- Department: Regulatory Operations- Function: Regulatory Science & Government Affairs- Employee Type: Permanent Full Time- Seniority Level: Entry level- Description:

- **Job Title **:Regulatory & Development (R&D) Administrator

**Location **:La Lucia, KZN

**ABOUT UPL**:
**_UPL is focused on emerging as a premier global provider of total crop solutions designed to secure the world’s long-term food supply. Winning farmer's hearts across the globe, while leading the way with innovative products and services that make agriculture sustainable, UPL is the fastest-growing company in the industry. Our successes in the field add up to powerful financials. UPL delivers results from protecting crops that translate into attractive investor value. Based on the recognition that humankind is one community, UPL’s overarching commitment is to improve areas of its presence, workplace, and customer engagement._**

**_Our purpose _**_is_**_ ‘OpenAg’. _**_An agriculture network that feeds sustainable growth for all._**_ No limits, no borders._**

**_We are one team, for maximum impact. One team with shared goals. We have a laser-like focus on what our customers need and want, on anticipating their future needs, and on how we can create innovative solutions and experiences for them. We think outside the box and go beyond our comfort zone. We believe in agility, we mix the power of speed, with structure from process. And wherever we can, we always believe in having fun_**

**Role Summary**

Provide routine administrative support to the Regulatory and Development team in preparing submissions, data management and control over ordering of trial samples. Manage processing of invoices for all product development and regulatory related payments according to finance requirements.

**Role Responsibilities**

Regulatory & Development Payments
- Generation of purchase orders - & GRN
- Payments
- Invoicing
- MDO Vendor Creations for R&D

Permit Applications

Legalisation of Documents
- Responsible for the legalisation of documents

Sample Coordination
- Coordinate sample requests, tracking and permits locally and globally in line with the global sampling team

Dossier Files
- Preparation of dossier files for submission, including printing of file labels/dividers etc.

Courier
- Responsible for courier of documents to and from the regulator and globally

Regulatory Project Planning Meeting Minutes
- Capture meeting minutes for regulatory planning meetings

Ordering of Stationary Supplies
- Responsible to ensure that the regulatory office is stocked adequately with stationary supplies, especially supplied related to submissions to ACT 36

Tremcards
- Responsible to generate Tremcards as per supply plan

Regulatory Vault/ Archive
- Responsible to control and maintain the regulatory documents and files in accordance to approved and standardised practices

Database Management
- Responsible to ensure SDS, label and Tremcard databases and folders are current and up to date

Any Other Job-Related Details
- Samples - requests, tracking & Import permits
- Help with Labels, SDS and Tremcards to be always the latest available on a shared file with marketing, supply chain, commercial, website and to send/reply when requested.

**Responsibility Weightage and % of Time Spent Matrix**

Responsibility

Weightage

% of Time Spent

Regulatory & Development Payments

30

30%

Permit Applications

5

5%

Legalisation of Documents

5

5%

Sample Coordination

15

15%

Dossier Files

3

3%

Courier

5

5%

Regulatory Project Planning meeting Minutes

3

3%

Ordering of Stationary Supplies

2

2%

Tremcards

2

2%

Regulatory Vault/ Archive

20

20%

Database Management

10

10%

**Financial Accountability**
- Ensure all invoices are processed and paid on time

**Strategic**:Strategic 5%; Tactical 95%**

**Number of Direct Reports**:None**

**Number of Indirect Reports**: None**

**Internal Stakeholders**
- Regulatory specialists: Coordinate and schedule weekly collections and payments.
- Development specialists: Generate PO request forms for trials and residue samples. Make sure the invoices are paid on time.
- Finance: Follow-up on invoice processing and payments on a bi-weekly basis
- Marketing: Assist with import permits and samples for demo trials. Share labels and SDS’s when needed
- Supply chain: Issuing of Tremcards and SDS’s
- Global Sampling Team

**External Interactions**
- Regulatory Authorities: ACT No. 36 of 1947
- Development Trial Contractors
- Residue Testing Laboratories
- Shepstone and Wylie for legalizations
- Courier companies: Bidvest, Hazmat, SWE and DHL
- Customs and clearing agents

**Knowledge, Skills and Experience Required**

Two to three years of experience in individual or team orientated projects in a science-based environment

**Technical Skills Requirements**

Finance processes and accounts management. Experience i

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