Assistant Accountant

5 months ago

Pietermaritzburg, South Africa Belgotex Floorcoverings (Pty) Ltd. Full time

**PURPOSE**

The main purpose of this position is to take full responsibility for the timely and accurate collecting, processing, analyzing financial information, maintain records & ledgers. Dealing with transactions up to the general Ledger under the supervision of the financial accountant. Render assistance to the financial accountant in accordance with our companies Policy & Procedures.

SPAN OF CONTROL

This role forms part of Finance team and reports to Financial Accountant.

KEY ACCOUNTABILITIES & OUTPUTS
- Preparing month end recons on selected accounts to balance to GL/TB.
- Responsible for capturing monthly transactions which do not flow from sub-ledgers.
- Provide Administrative support to with Financial Accountant to ensure Month End’s, Year End’s and Audits deadlines are conducted and processed correctly and timeous.
- Coding/Processing credit cards and petrol cards to correct GL balancing codes and as per company policy.
- Preparing, coding, and posting of petty cash and travel journals to correct GL balancing codes.
- Maintain loan account & travel schedules - SC Travel
- Update forex schedules - Foreign Exchange
- Purchase & reconciling foreign exchange when employees travel aboard.
- Cancellation of credit cards.
- Application for new credit cards.
- Reconcile fleet vehicle account & follow up on queries, fines.
- Maintain vehicle allowance schedules for senior managers and directors.
- Maintain vehicle fine schedule for all vehicles and ensure drivers pay or deduction on salary.
- Process approval requests for Fuel usage for the month.
- Prepare and process all monthly journals and accounts for month end as per duty list.
- Ensure variances/queries are resolved before capturing.
- Posting of schedules into the accounting package.
- Maintain and invoice specific suppliers that use company weigh bridge. Ensure funds are received.
- Monitor and maintain schedule for Barter agreements for services rendered in return for services in exchange. - The Andros
- Maintain Gas schedule and calculate gas usage for Hyster’s using hours received monthly.
- Process monthly inter account transactions by means of journal entries. - G/Fields Inter A/c
- Maintain Diners Miles schedule for usage and points accumulated.
- Code and post small Diners,Std Bank Petrol Card, FNB card allocated to Stephan Colle.
- General Ad-hoc admin duties.
- Liasing with internal /external persons.

**REQUIREMENTS**
- 3-5 years’ experience in creditors department / cashbook department.
- Computer literate: competent in Excel, D365, Word, Outlook
- Knowledge of accounting concepts and principles.

**MANAGERS EXPECTATIONS**

To be successful in this role you must:

- Be a team player - willing to assist a colleague when needed.
- Be accountable for your actions and take ownership of own work.
- Pay excellent attention to detail/meticulous.
- Have excellent communication skills (verbal and written)
- Be able to exercise time management and prioritise tasks.
- Be pro
- active and show initiative.
- Have integrity / honesty.
- Be structured and be able to follow processes and procedures.
- Ability to request help if required.
- Ability to work under pressure in a deadline orientated environment.
- Be able to work independently.

**QUALIFICATIONS**
- Passed Matric with Maths and accounting.
- National Diploma /bachelor’s degree/Higher Certificate in Accounting (or studying towards one)

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