Bid Coordinator

6 months ago

Sandton, South Africa Tsebo Group Full time

**About Us**:
Tsebo Solutions Group is looking for a Bid coordinator to join the Group Bid office. Bids are high-stakes, ultra-competitive business, which are critical to winning new work, as well as keeping existing contracts. Innovation, creativity, sense of urgency and attention to the smallest details is paramount. Tsebo Solutions Group is the market leader in Workplace Management Solutions as a holistic approach to an industry of people taking care of people.

As a leading African Integrated Workplace Management Solutions Provider, Tsebo Solutions Group offers clients **reduced costs, risk and complexities** together with **increased quality, efficiency and productivity**. We specialise in **Catering**, **Facilities Management**, **Cleaning and Hygiene**, **Pest Control**, **Protection**, **Energy**, **Procurement**, **Workspace Design**, **Engineering, Remote Camps**, and more. **Developing our people **- the heart of Tsebo - is the foundation of our purpose. The result is a knowledgeable workforce that is in touch with every nuance of our clients’ needs. **DOWNLOAD OUR ONE-PAGER**

**Duties & Responsibilities**:

- Reading and understanding tender documents and briefs thoroughly to identify all deliverables, challenges, and problem areas
- Assist in the production and submission of a creative yet compliant bids and (re)tenders that clearly state and sell defined product models and business solutions
- Create a Bid project plan and tracking of progress including all deliverables for all role players and stakeholders
- Preparation, formatting of proposals, team agreements, and presentations when necessary
- Assist the sales teams to deliver new business through understanding bid requirements in documents for all sectors
- Update and refresh content on the Sharedrive portal
- Keeping a record of submitted bids on the share drive
- Note any cancelled or withdrawn bids on the joblist
- Organise all the statutory company documents requested for all tender submissions
- Assist the business development managers in compiling winning bid strategies
- Tailor the tender response document according to the chosen strategy, ensuring key messages are included (Executive summary assistance and editing)
- Create innovative and striking write ups/materials that will be prominent in a competitive environment, whilst adhering to the company's CI guidelines

**Skills and Competencies**:

- Self-motivated - Reliable - Persistence and tenacity - Team Player - Ability to plan ahead and be aware of all the different factors which need to be brought together (including timescales, stakeholders, the bid team and the collation of content). - Excellent Attention to Detail - Deadline Driven: ability to set personal deadlines which incorporate key milestones and production times - High energy levels - Strong communications skills; confident and articulate in all communications i.e. verbal, telephone and written - Written proficiency in English with excellent interpersonal and communication skills -Excellent written, formatting, eye for detail and business language comprehension - Strong customer focus and able to work under pressure on multiple simultaneous projects

**Qualifications**:

- Appropriate tertiary qualification in business development, marketing, project management and or linguistics
- Minimum 5 years experience in coordination of Bid processes
- APMP membership and certification is a distinct advantage
- Demontrated knowlege and expertise in the services and or related industry

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