Personal Assistant

2 weeks ago

City of Johannesburg Gauteng, South Africa Zeal HR Full time

An exciting opportunity has become available for Personal Assistant for a renowned public speaker and television presenter. The position is based in Sandton, Johannesburg.

**REQUIREMENTS**:

- University Degree (BA; BSc; BCom)
- 5+ years’ experience in a Personal Assistant role
- Exhibit self-discipline; organisational skills; and resourcefulness
- Pro-active and quick to learn
- Excellent communication and writing skills
- Proficiency in Microsoft Office and latest technologies such as AI (ChatGPT, etc.)
- Own reliable transport and valid drivers’ licence
- Willing to travel locally and internationally

**RESPONSIBILITIES**:

- Confidentiality Assurance: Handle sensitive information with the utmost discretion and integrity. Implement robust security protocols and ensure compliance with privacy laws and company policies to maintain confidentiality.
- Strategic Support: Develop comprehensive analytical reports and dynamic presentations tailored to executive needs, thereby enabling informed decision-making and strategic planning. Use data-driven insights to highlight trends, opportunities, and areas of improvement.
- Schedule Coordination: Expertly manage and synchronize complex calendars, ensuring seamless alignment of professional appointments, business meetings, and personal events. Employ meticulous planning to prevent scheduling conflicts and optimize time management.
- Meeting Logistics: Orchestrate all facets of meeting preparation from securing venues, arranging required materials, to setting up advanced technological needs. Provide reliable documentation by taking detailed notes or minutes when attending meetings.
- Travel Arrangements: Design and execute detailed travel itineraries encompassing flights, accommodations, and locale-specific arrangements. Anticipate needs and preferences to ensure a seamless, efficient, and enjoyable travel experience for both business and leisure purposes.
- Financial Management: Preparation of expense reports, manage budgets, and management of billing and invoicing procedures. Working closely with the various accounting firms and financial planners.
- Project Leadership: Manage projects from conception through to successful completion.
- Event Organization: Plan and execute a diverse range of events, from corporate conferences to intimate personal celebrations. Pay exceptional attention to detail in logistics, guest management, and thematic elements to create memorable experiences.
- Personal Errands: Efficiently carry out personal tasks, such as shopping or item retrieval, with a focus on time management and discretion. Provide personalized services that reflect the preferences and requirements of the individual.
- Research Initiatives: Engage in in-depth research covering business development opportunities, competitive landscape analysis, and specialized personal interests. Utilize a variety of sources and methodologies to provide valuable insights.
- Document Management: Establish and maintain a systematic approach to managing both business and personal documents. Keep records meticulously organized, accessible, and up-to-date, leveraging digital tools and best practices in information management.
- Booking Management: Manage the full cycle of speaker engagements, from initial inquiry and briefing to quotation delivery and booking follow-up. Enhance the reputation and reach of the speaker through strategic marketing and client relations.
- Preparation for Engagements: Prepare detailed and tailored briefings for interviews, speaking engagements, and high-level interactions. Research topics extensively to ensure relevance and provide the speaker with a solid foundation for discussion.
- Network Maintenance: Regularly update and maintain a comprehensive database of professional contacts. Record the details of the last interaction to foster continued engagement and strengthen business relationships.
- Market Research & Competitor Analysis: Conduct thorough research into competitors' products and services. Identify gaps in the market to recommend potential opportunities for differentiation and innovation in product or service offerings.
- BD Assistance: Assist the BD department in generating new business opportunities through targeted research, networking, and relationship building.
- Market Research: Perform detailed market analysis to identify trends and opportunities for growth. Use this information to inform business strategies and adapt to changing market conditions.
- Data Management: Oversee the creation, updating, and maintenance of vital organizational databases. Securely manage a range of data from personnel information to financial records, ensuring accuracy and compliance with data protection regulations.
- Media Communication: Aid in developing media materials, including press releases and social media updates. Craft messages that resonate with target audiences and articulate the organization's narrative

  • Personal Assistant

    6 days ago

    Century City, South Africa Magnus Marketing Full time

    Magnus Marketing, is a cutting-edge Fin-Tech powerhouse specializing in international financial markets and portfolio management. We are on the lookout for exceptional talent to thrive in our fast-paced, fiercely competitive environment. Are you ready to take your career to the next level? If so, we are seeking a dynamic and experienced Personal Assistant to...

  • Personal Assistant

    Found in: Whatjobs ZA C2 - 6 days ago

    Kempton Park, City of Ekurhuleni Metropolitan Municipality, Gauteng, 1630, South Africa FreeRecruit Full time

    Requirements: 2+ years work experience as a Personal Assistant • Matric • International experience and exposure • Computer literate • Attention to detail • Great communication skills Duties include: • Maintenance of Directors diary • Typing and faxing of correspondence • General admin and support functions • Written and oral fluency in...

  • Personal Assistant/ Secretary

    Found in: Whatjobs ZA C2 - 5 days ago

    Lenasia, City of Johannesburg Metropolitan Municipality, Gauteng, 1821, South Africa FreeRecruit Full time

    Personal Assistant/ Secretary REQUIREMENTS• Formal secretarial training e.g. Diploma or equivalent• Computer literate (MS Office Word, Power Point, Excel and SAP)• Drivers License, own transport essential• Good communication and customer service skills• Full commitment to Sustainable Development Policies & ProceduresEXPERIENCE• Good working...

  • Personal Assistant/ Administrator

    Found in: beBee S ZA - 3 weeks ago

    Gauteng, Johannesburg, South Africa Marvel Placement Consultant Full time

    Marvel Placement Consultant’s job vacancy, Career and Recruitment Job title : Personal Assistant/ Administrator jobs in Gauteng Job Location : Gauteng, Johannesburg Deadline : April 21, 2024 Quick Recommended Links Jobs by Location Job by industries Minimum Requirements: Matric. Beneficial: Tertiary qualification in Administration or...

  • Personal Assistant

    Found in: Whatjobs ZA C2 - 6 days ago

    Pretoria East, Tshwane Ward 91, City of Tshwane Metropolitan Municipality, Gauteng, South Africa FreeRecruit Full time

    Personal Assistant This successful incumbent must be efficient, self motivated, organized a good communicator and must be computer literate. Requirements: •Grade 12 certificate •Valid drivers license •Computer literate •Reading, monitoring and responding to the principal’s email •Answering calls and handling queries, Preparing correspondence on...

  • Personal Assistant

    Found in: Whatjobs ZA C2 - 6 days ago

    Brooklyn, Tshwane Ward 56, Pretoria, City of Tshwane Metropolitan Municipality, Gauteng, 0145, South Africa FreeRecruit Full time

    Personal Assistant – R8 500 monthly We need someone who can handle any kind of work needing to be done with a cheerful smile and charming personality. You should be bright, well presented and sociable. This position entails duties like: – Typing of documentation, reports or correspondence – General administrative and clerical support – Maintaining...

  • Personal Assistant to CIO

    Found in: Whatjobs ZA C2 - 1 week ago

    Gauteng, South Africa HR Genie Full time

    My client in the mining sector is looking to fill in the below role Personal Assistant to CIO Start: ASAP Duration: Initial 3 months with option to extend Job Summary: As the Personal Assistant to the CIO, you will play a crucial role in providing administrative and operational support to ensure the efficient functioning of the CIO's office and his...

  • Executive Personal Assistant

    Found in: beBee S ZA - 3 weeks ago

    Gauteng, South Africa Auxilium Payroll and HR Solutions Remote Work Freelance Full time

    The Executive Personal Assistant (EA) will be responsible for providing high-level administrative, logistical and personal support to executives, ensuring their smooth operation and efficiency. Schedule Management: Maintain the executive's calendar, scheduling appointments, meetings, and travel arrangements. Prioritise tasks and manage competing demands....

  • Executive Personal Assistant

    Found in: beBee S ZA - 3 weeks ago

    Gauteng, South Africa Auxilium Payroll and HR Solutions Remote Work Freelance Full time

    The Executive Personal Assistant (EA) will be responsible for providing high-level administrative, logistical and personal support to executives, ensuring their smooth operation and efficiency. Schedule Management: Maintain the executive's calendar, scheduling appointments, meetings, and travel arrangements. Prioritise tasks and manage competing demands....

  • Personal Assistant to CIO

    Found in: Whatjobs ZA C2 - 1 week ago

    Gauteng, South Africa HR Genie Full time

    My client in the mining sector is looking to fill in the below role Personal Assistant to CIO Start: ASAP Duration: Initial 3 months with option to extend Job Summary: As the Personal Assistant to the CIO, you will play a crucial role in providing administrative and operational support to ensure the efficient functioning of the CIO's office and his...

  • Personal Assistant

    5 days ago

    Century City, South Africa Career Avenues Full time

    Career Avenues is currently recruiting for a venture capital firm with investments in 20 diverse businesses across South Africa. **Salary**: R30 000,00 - R50 000,00 per month Application Question(s): - Are you located in Cape Town? **Experience**: - Personal Assistant/Exec Assistant: 5 years (required) - financial services or compliance industry: 3...

  • Personal Assistant

    5 days ago

    Johannesburg, South Africa Placement Pros Recruitment Full time

    Our client in Fourways is looking for a personal assistant to join his team, this person will be in charge of his day to day diary, managing meetings and all of the companies administration work - Must have a matric certificate - Must be fluent in English and an additional language would be an advantage - Must be computer literate - Must have 2 years...

  • Personal Assistant

    3 days ago

    Johannesburg South, South Africa NTC Employee Administration Full time

    **Personal Assistant Job Description Template** We are looking for a versatile and highly-organized personal assistant to perform personalized administrative duties for senior management. In this role, you will be responsible for scheduling meetings, taking notes, and handling correspondence on behalf of director. You may also be required to make travel...

  • Personal Assistant

    4 days ago

    Johannesburg, South Africa Rand Water Full time

    **Job Advert Summary**: Rand Water is currently looking for a Personal Assistant the incumbent will provide an effective and efficient personal assistance, secretarial and administrative support to the Head Rand Water Institute (HRWI) in relation to all functions in the Business Unit. **Minimum Requirements**: - Grade 12 qualification essential. -...

  • Personal Assistant

    1 day ago

    Johannesburg, South Africa Hera Group Full time

    Are you a proactive and organized professional with a knack for supporting top executives? Hera Group, a leading company operating across Africa, is seeking a dedicated and efficient Personal Assistant to provide seamless support to our Managing Director. **About Us**: Hera Group is a dynamic and forward-thinking organization with a significant presence in...

  • Personal Assistant

    1 day ago

    Johannesburg, South Africa Smith Garb Full time

    Gauteng, JHB - Western Suburbs - R 30 000 - R 35 000 Monthly Cost To Company **Join our client's dynamic team as a Personal Assistant at an innovation leading company in Honeydew!** Are you a highly organized and detail-oriented individual with a passion for efficiency and productivity? Are you proficient in Microsoft Excel and PowerPoint, able to create...

  • Personal Assistant

    Found in: Talent ZA C2 - 3 weeks ago

    Johannesburg, South Africa Energy at Work Projects Full time

    Personal Assistant to the DirectorOur client is a dynamic and innovative company committed to excellence and growth. They are currently seeking a highly organized and experienced Personal Assistant to provide comprehensive support to their Director. This role presents an exciting opportunity to work closely with a visionary leader in a thriving and...

  • Personal Assistant

    3 days ago

    Johannesburg, South Africa Indlenkuu pty Full time

    Looking for a female who has worked before as personal Assistant and has experience of 3 years. **Duties**: She will be responsible for arranging flight, arranging meetings, making sure that the person she is working for eat in the best restaurant, arranging boadyguard and meet with real estate agency for purchasing house. **Job Type**:...

  • Junior Personal Assistant

    Found in: Whatjobs ZA C2 - 6 days ago

    Milnerton, City of Cape Town, Western Cape, 7441, South Africa freerecruit Full time

    To assist and support the Chief Operating Officer in daily admin as well as specific allocated tasks in her professional and personal capacity. Skills: Computer Literacy (Microsoft Word and Excel, E-mail, Internet), Strong Administration Skills, Good Interpersonal and Communication skills (Written and Verbal), Excellent Customer Service, Ability to meet...

  • Personal Assistant

    2 weeks ago

    Johannesburg, South Africa CME Recruitment Full time

    **A High End retailer is looking for a Retail PA and Administrator to join their team.** **Duties**: **Personal Assistant to Head of Retail** Acting as an intermediary and point of contact for the Head of Retail Screening and directing phone calls and distributing correspondence. Managing the Head of Retails mailbox. Interacting with all the Retail...