Accounts Officer

3 months ago

Port Elizabeth, South Africa Aspen Pharma Group Full time

**Job purpose**
- The Accounts provides day to day processing of accounts payable / receivable transactions. The role also provides administrative and general operations support, filing, report preparation and query-handling services.

**Responsibilities**

**Accounts Receivable**
- Assist with the setting up of new customer accounts.
- Process / prepare invoices and credit notes and submit to customers.
- Preparation and sending statements and confirmations to customers.
- Checking debtors’ receipts for correct allocation, discounts, and rebates
- Reconcile debtors accounts and accounts receivable transactions.
- Preparation of monthly calculation and journal for debtors’ revaluation
- Monitor accounts to ensure debt is collected timeously and payment terms are strictly adhered to
- Assist with month-end closing and file all supporting documents.
- Investigate and resolve invoice discrepancies and customer queries.

**Accounts Payable**
- Receive, review, and verify invoices.
- Sort, code and match invoices and capture for payment in accordance with approvals framework.
- Ensure payment terms are strictly adhered to.
- Prepare payment requests and pay run schedules for approval.
- Reconcile creditor accounts and accounts payable transactions.
- Monitor accounts to ensure payments are up to date.
- Forward remittance advice to suppliers
- Track expenses and prepare expense reports.
- Assist with month-end closing and file all supporting documents.
- Maintain accounts payable filing system, follow up on missing documentation and ensure all documents are available.
- Investigate and resolve invoice discrepancies and customer queries.
- Check and confirm banking details with creditors.

**Accounts Audit**
- Consolidate documents in preparation for audits.
- Provide supporting documentation during audits.

**Operations Administration and Reporting**
- Work within policies and procedures.
- Plan and prioritize own daily and weekly tasks.
- Provide information on resource requirements for work objectives.
- Check own work for accuracy.
- Use and report on the use of assets / resources within area of responsibility, in line with standard operating procedures.
- Assist in gathering and capturing information for reporting.
- Consolidate standardized reports.
- Communicate with employees and management to assist and convey information.
- Provide general office / administration support

**Skills Required**:
**Background/experience**
- Grade 12
- 2-year Diploma in a financial / administration field Experience Overall experience
- 1-3 years’ experience in a financial administration
- Experience working in an accounts payable / receivable role Work-specific skills & exposure.
- Computer literacy

**Specific job skills**
- Taking action
- Meeting deadlines
- Finalizing Outputs
- Capturing Facts
- Accuracy
- Customer Service Orientated
- Ability to perform under pressure.
- Focused on attention to detail, high sense of urgency and deadline driven.
- Problem-solving and good judgement
- Logical thinking
- Responsibility and Accountability
- Ability to work independently or without supervision.

**Competencies**
- Performance Driven
- Accountability / Ownership.
- Communicates effectively.
- Continuous growth and delivery
- Contributes special expertise

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