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Administrator
3 weeks ago
**The Role**
**Skills and Experience**:
- Assist with the Purchase Order creation and approval process - Creation of Purchase orders based on supplier quotes received, receipting once work completed and matching to supplier invoices. - Maintain and document necessary information and utilize reports. - Liaise with suppliers to confirm go ahead with repair or service once PO approved. - Keeping record of maintenance and service schedules for motorbikes. - Follow up daily telephone calls and respond to mails to suppliers and branches. - Interface with Suppliers to answer questions or solve problems - Work closely with Finance team who will arrange for supplier reconciliations and payment. - Timeous monthly, weekly and daily information - Ensure to be at work as per work contract and facility requirements - Daily administration completed for the day - Daily filing and archive of digital documents - Identify areas of improvement and improvements for existing work procedures and practices. - Discuss and coordinate activities with other departments and workshops.
**Other**
Qualification and Experience - Proven work experience as an Admin Clerk - Highly effective administrative skills and techniques - Knowledge of Fleet Management software packages will be advantageous - Knowledge of Microsoft Office, Excel. - Ability to input, retrieve and understand data - Hands-on commitment to getting the job done - Excellent communication and interpersonal skills - Strong organisational and time management skills
Job Reference: RTT61698
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