Auto Parts

2 weeks ago

Durban, South Africa Tower Group Full time

**Purpose of the job**:
Contributes to the total effectiveness of the department by controlling financial processing, communicating openly, and solving
problems proactively in a timeous manner. As a key player within the team an important requirement will be to build trust, drive
the execution of tasks and solve problems with integrity and innovative thinking as a positive, engaged Management Team
Member

**Experiential and Educational requirements**:

- Matric
- Minimum of 5 years’ experience in an end-to-end Supply Chain Environment
- Completed, or studying towards, a tertiary degree in Supply Chain Management. Alternatively, a minimum of 3 - 5

years related experience in a similar role
- Computer Literacy: Intermediate MS office and SAP R/3 experience

**Essential duties and responsibilities**:

- Selling and Purchase Prices are accurately loaded within SAP according to implementation timings, with the

necessary ZPPR/ZPPO approvals in place
- Stock levels are analysed and Supply Chain Coordinators are supported with the development of initiatives to

reduce aged / obsolete stock, where necessary ensure that interest and storage costs are recovered
- Liaise with Credit Control to ensure accurate, timeous, and in-full payment from customers
- Sales Orders and Purchase Orders are raised within SAP accurate and timeously, aligned to customer orders
- Aged Sales Orders and Purchase Orders in SAP, for which there is no delivery commitment, are cleared, and such

clearance is recorded - Invoice queries are corrected within the month of processing and variance calculations are provided to

management for checking and authorisation.
- Analyse VF04 and support Supply Chain Coordinators with resolution of open items, escalating to Management as

required to support
- Minimise risk exposure due to air and hand carry shipments
- Developing a strong understanding of customer needs and keeping close communication to enhance service

delivery and customer satisfaction
- Assist with the implementation of action plans to resolve any customer complaints or concerns
- Ensure that Quotations are submitted, with acceptance received within specified deadlines for implementation
- Maintain customer information, including but not limited to Contacts Database, Order Files, SAP Master Data
- Ensure accurate and timely Co-ordination of shipping schedules and communication of this information for order

balance, calculation, and information sharing (Weekly)
- Comply with Standard Operating Procedures
- Ensure that SAP processing is up to date and correct regarding Orders, Pricing, Invoicing and Receiving
- Direct team to achieve objectives established in the department’s Strategic Plan
- Gather Information and Report/Consult with Management regarding the need for urgent shipments and priority

support
- Ensure that ALL irregular operations are reported to management immediately for understanding and prompt

action/resolution to avoid risk
- Check and confirm Order Accuracy, Fluctuations and submission timing in accordance with deadlines.

Ensure forms are handed to Management for Authorisation and that check sheets are complete
- Process and Check Customer Orders confirming Accuracy, Fluctuations and submission timing in accordance with

deadlines.
- Ensure forms are handed to Management for Authorisation and that check sheets are completed and order forms

are uploaded/submitted
- Submit and track Request for Quotations - Providing all the necessary detail (Relating

to New Parts Introduction and Build-out)
- Ensure that accurate Rundown Sheets are created with detailed supporting history for discussion
- Provides support to team members on day-to-day operations
- Ensure performance objectives and targets are met and that concerns are communicated to management
- Provide on the job training to members and to constantly motivate them to strive toward better results
- Maintain appropriate interpersonal relationships with employees, peers, and consumers
- Ensure that Company policy is adhered to, particularly but not limited to Office Hours, Lunch Breaks, and Security

Ensures that work area is clean, secure, and well maintained [5S]
- Completes special projects and miscellaneous assignments as required
- Conduct Weekly meetings to ensure Knowledge Sharing and ensure that Operational issues are identified, tracked

and resolved timeously
- Participate in Quarter end Inventory Verification at stock count (Audit) as require

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