Sales Administrator

2 weeks ago


Randburg, South Africa ZEISS Group Full time

Sales related.
- Handle customer and other general enquiries - Quote basic systems and inform reps of customer enquiries, and maintain an enquiry database.
- Placement of purchase orders for equipment to suppliers - Daily.
- Follow up on purchase orders and update order confirmation date in SAP - weekly.
- Send order confirmation to customers and revised ETA if required
- daily. Inform and coordinate deliveries with representatives and technicians on order confirmation and ETA of stock
- weekly.
- Provide stores with information to compile documentation for the export of goods for customs and shipping agents/ local couriers - Carnet for loan equipment.
- Prepare a CPO folder for all deliveries and CPO reports - weekly.
- Prepare and send NPS letters to customers -Weekly.
- Weekly check on the correctness of SO & PO. - Customer order numbers, and item numbers in PO and SO correlate.
- Check on open SO and PO (back orders) - Weekly. Send SB copies of large orders to book forward cover - As confthe irmation is received.
- Weekly SO check for unpaid goods ready for delivery - F&C debtors clerk concerning customer payments
- possible delays & reasons.
- Weekly. SAP price lists - maintain current, add new items and pricing and make necessary changes.
- Electronic checking of orders Med share folder - maintain circulars, current price lists, sales manuals, electronic brochures etc. Branch SO - sent to HOD - PO to be handled.- Inventory:

- SAP inventory enquiries and control. Stock management. Ensure correct stock holding of consumables with stores manager.
- Participate in quarterly stock counts. Control and monitor demo stock, identify and pack demo stock for reps and branches for demo’s, conferences and workshops.
- Maintain demo stock schedule on share folder. Damaged stock to be reported tothe PC manager and if appropriate RMA and insurance.
- Preparing and consolidating of Consignment check reports for IOL’s Confirmation and correction of unidentified serial numbers.
- Picking & packing of replacement stock Monitoring stock Levels (IOLs and other consumables) Ordering of stock (IOLs) Goods receipting stock (IOL’s) Unpacking stock (IOL’s) Managing expiry dates on Surgical Implant stock.
- Reporting.
- Weekly report to PC manager to include
- SO’s and POs any anticipated problems. A number of customer enquiries and responsible representatives.
- Demo stock status.
- Outstanding debtor payments.
- Minutes for a bi-weekly sales meeting and maintained action list.
- Travel costs.
- NPS status complete with


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