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Document Controller

2 months ago

Boksburg, South Africa Aveng Careers Full time

**Job Summary Statement**:
The incumbent will be responsible to control and manage documentation relating to quality management processes and procedures effectively and efficiently.

**Minimum Requirements**:
**ACADEMIC QUALIFICATIONS**:

- Grade 12
- Relevant tertiary qualification.

**EXPERIENCE**:

- At least 2-3 years of experience in project document control essential.

**Duties & Responsibilities**:
**KEY PERFORMANCE AREAS (DUTIES & RESPONSIBILITIES)**:

- Document Control
- Record Control
- General Administration
- Document archive system
- Receive documents / drawing from project administrators
- Stamp and enter documents into a document register
- Labelling and filling of drawings according to project or department
- Issue documents / drawings on transmittal to relevant department member or site manager
- Assist with preparing and sending quality control documentation to stakeholders
- Photocopying
- The compilation, preparation, and presentation of various reports and documents.
- Ensure quality data and documentation.
- Capture relevant data for management information purposes accurately.
- Perform tasks related to project documentation according to the Project Management methodology.
- Ensure regulatory procedures are followed.
- Check that information complies with specified company formats, templates, and standards.
- Responsible for archiving, retrieval, and storage of documentation according to company standards and policies.
- Timely, accurate and efficient preparation and management of documents.
- Review and maintain the accuracy of documents.
- Maintain and compile data lists and data analysis.
- Compiling various and different reports.

**Knowledge Skills & Abilities**:
**KNOWLEDGE, SKILLS & ABILITIES**:

- Very strong data capturing abilities
- Excellent MS Office skills
- Has excellent written and verbal communication skills
- Able to build and maintain effective relationship at all levels within the organisation
- Meticulous, detailed, well-organized and able to work independently to meet datelines
- Keeps abreast and up-to-date with SHERQ trends and industry wide development
- Has strong administration and co-ordination skills
- Has an understanding of SHERQ practices and principles
- Has an understanding of statistics
- Planning and organizing skills
- Strong attention to detail.
- Ability to multi-task.
- Ability to work under pressure.
- Ability to adhere to strict deadlines.
- Highly organized.
- Highly proficient in MS Office.

**Behavioural Competencies**:
**BEHAVIOURAL COMPETENCIES**:

- Build interpersonal tolerance and teamwork practices
- Deal effectively with change
- Enthusiastically productive
- Maintain focus and self-control
- Maintaining effective relationships

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