Executive Personal Assistant

3 weeks ago

Cape Town, South Africa Metropolitan Life Full time

**Introduction**

Metropolitan is one of the oldest financial services brands in South Africa. With a 125-year legacy of serving the communities in which it operates, Metropolitan represents true empowerment in serving Africa’s people through affordable financial solutions that create financial growth and security.

Metropolitan provides financial wellness solutions that meet the needs of low-income clients, including funeral insurance, health, savings, hospital cash-back cover, retirement solutions and life insurance.

**Role Purpose**

Provide an effective and efficient administrative, secretarial and operational assistant function to support the manager and department.

**Requirements**:

- Matric
- PA Diploma or Certification
- At least 5 years’ Secretarial/PA experience
- MS Office proficiency

**Duties & Responsibilities**

**INTERNAL PROCESS**:

- Corresponding on behalf of the Executive, prioritising, setting up meetings and delegating work to others in the managers absence
- Arrange detailed travel arrangements and compile all the relevant documentation for travel-related meetings
- Pro-actively screen incoming calls, correspondence and respond independently where appropriate
- Monitoring and updating DL lists
- Networking and Liaising with clients and staff
- Co-ordinator between Executive and his direct reports
- Co-ordinate all the components (logistics, catering etc.) of events, meetings and functions within budget and specifications
- Provide secretarial support (agenda, minutes, action plans etc.) for the preparation and successful execution of meetings
- Support the flow of information within the manager’s office, ensuring that matters requiring their personal attention are handled speedily
- Escalade faults and other housekeeping issues with the relevant service provider and ensure queries are resolved within the given timeframes
- Order and control office supplies including stationery
- Accurately escalate client complaints and queries to the relevant department
- Ensure files are kept in order and easily accessible
- Collate, compile and distribute documents to the required standards within defined time-frames
- Monthly update of PeopleSoft Hierarchy
- Co-ordinator of team building sessions, conferences and events
- Order gifts and flowers for employees
- Mini project management administration on behalf of the Executive and his Exco (Recording of Minutes and up-keep of Action log; Remind Exco of action items and follow up on outstanding tasks)
- Attend to ad hoc personal matters

**CLIENT SERVICES**:

- Provide authoritative, expertise and advice to clients and stakeholders
- Build and maintain relationships with clients and internal and external stakeholders
- Deliver on service level agreements made with clients and internal and external stakeholders in order to ensure that client expectations are managed
- Make recommendations to improve client service and fair treatment of clients within area of responsibility
- Participate and contribute to a culture which builds rewarding relationships, facilitates feedback and provides exceptional client service

**PEOPLE**:

- Develop and maintain productive and collaborative working relationships with peers and stakeholders
- Positively influence and participate in change initiatives
- Continuously develop own expertise in terms of professional, industry and legislation knowledge
- Contribute to continuous innovation through the development, sharing and implementation of new ideas
- Take ownership for driving career development

**FINANCE**:

- Contribute to the financial planning process within area
- Identify opportunities to enhance cost effectiveness and increase operational efficiency
- Manage financial and other company resources under your control with due respect
- Provide input into the risk identification processes and communicate recommendations in the appropriate forum

**Competencies**

**Business Acumen**:Understands how the business operates, what the key issues and risks are that drives business success; and how they impact on the commercial viability of potential ventures and the profitability of the Group.

**Client/Stakeholder Commitment**:Anticipates, meets and exceeds client’s needs by creating long lasting relationships that support the client value proposition, supports their financial wellness and ensures client centricity.

**Drive for Results**:Drive a sense of urgency, focus, accountability, agility and execution to deliver business results.

**Leads Change and Innovation**:Actively leads change, does what is right for the business and drives continuous improvement through innovation.

**Collaboration**:Prioritises the business interests of Metropolitan Life and invests in the success of the group by aligning effort across divisions.

**Impact and Influence**:Persuades, convinces, influences and inspires others, both within Metropolitan Life and externally to win support, loyalty and gain commitment to the purpo

  • Executive Personal Assistant

    3 weeks ago

    Cape Town, South Africa FROGG Recruitment Full time

    **Executive Personal Assistant Cape Town CBD** Our professional financial services client in Cape Town CBD is looking for an Executive Personal Assistant with 8 years plus experience in a corporate office environment. **Salary Very Negotiable plus benefits** **Minimum Requirements**: - Matric, Secretarial Qualification - 8++ years’ experience as a...

  • Executive Personal Assistant

    4 weeks ago

    Cape Town, South Africa Sapientis South Africa Full time

    We are currently recruiting for a seasoned and mature Executive Personal Assistant for an urgent opportunity on the West Coast to support the CEO of a leading global manufacturing firm. This position requires a well organised, dynamic and loyal individual who thrives in a fast paced environment. **Minimum Requirements**/Criteria include: - Diploma in...

  • Executive Personal Assistant

    4 weeks ago

    Cape Town, South Africa Time Personnel Full time

    Job Overview **Date Posted**: Posted 6 months ago **Location**: Cape Town, Western Cape **Job Title**: Executive Personal Assistant **Education Level**: Certificate **Job Level**: Intermediate **Minimum Experience**: 3 - 5 Years Excecutive Personal Assistant job vacancy in Cape Town. Our client based in the Southern Suburbs is seeking a dynamic and...

  • Executive Personal Assistant

    4 weeks ago

    Cape Town, South Africa Class Personnel Full time

    A job opportunity for a dynamic, young professional who is hands on, solution driven and has great attention to detail to join a family office. This **Personal Assistant’s **role is based at the company in Cape Town, Harrington Street and requires the incumbent to assist one of the Executives with both business and personal related administration with a...

  • Executive Personal Assistant

    2 weeks ago

    Cape Town, Western Cape, South Africa Crayon Full time

    To find out more, click Apply or head on over to Crayon to review the full spec and apply How you'll roleAs an Executive Personal Assistant you will provide comprehensive support to the CEO of a media agency. You will be responsible for managing both personal and business-related tasks, ensuring the CEO's professional and personal life operate seamlessly....

  • Executive Personal Assistant

    4 weeks ago

    Cape Town, South Africa Carrol O Recruitment and Selection Full time

    **Executive Personal Assistant** Our client a large financial corporate is in search of a dynamic Executive PA, to support an Executive as his right-hand person. If you are an energetic and dynamic Executive PA who appreciates the dynamics and fast pace of a financial services distribution business, someone with a desire to excel, and who enjoys navigating...

  • Executive Personal Assistant

    1 week ago

    Cape Town, South Africa Wholesun Bakery Full time

    Job Opportunity: Executive Personal Assistant We are seeking a highly skilled and experienced Executive Personal Assistant to join our team. If you thrive in a dynamic work environment, possess exceptional organizational abilities, and are ready to tackle challenges, we want to hear from you! Key Responsibilities: - Proven Work Experience: Demonstrate a...

  • Personal Assistant

    1 week ago

    Cape Town, South Africa Time Personnel Full time

    **Job Overview**: **Date Posted**: Posted 4 hours ago- **Location**: Cape Town, Western Cape- **Job Title**: Personal Assistant (Executive Assistant)- **Education Level**: High School / Matric- **Job Level**: Senior- **Minimum Experience**: 5- 7 Years**Personal Assistant (Executive Assistant) - Green Point, Cape Town.**: Do you enjoy dealing with high-end...

  • Executive Personal Assistant

    2 weeks ago

    Cape Town, Western Cape, South Africa Sapientis South Africa Full time

    We are currently recruiting for a seasoned and mature Executive Personal Assistant for an urgent opportunity on the West Coast to support the CEO of a leading global manufacturing firm.This position requires a well organised, dynamic and loyal individual who thrives in a fast paced environment.Minimum Requirements/Criteria include: Diploma in Office...

  • Executive Personal Assistant

    2 weeks ago

    Cape Town, Western Cape, South Africa Class Personnel Full time

    A job opportunity for a dynamic, young professional who is hands on, solution driven and has great attention to detail to join a family office. This Personal Assistant's role is based at the company in Cape Town, Harrington Street and requires the incumbent to assist one of the Executives with both business and personal related administration with a strong...

  • Executive Personal Assistant

    2 weeks ago

    Cape Town, Western Cape, South Africa Time Personnel Full time

    Job OverviewDate Posted:Posted 6 months agoLocation:Cape Town, Western CapeJob Title:Executive Personal AssistantEducation Level:CertificateJob Level:IntermediateMinimum Experience:5 YearsExcecutive Personal Assistant job vacancy in Cape Town.Our client based in the Southern Suburbs is seeking a dynamic and highly skilled Executive Personal Assistant to join...

  • Executive Personal Assistant

    2 weeks ago

    Cape Town, Western Cape, South Africa Wholesun Bakery Full time

    Job Opportunity: Executive Personal AssistantWe are seeking a highly skilled and experienced Executive Personal Assistant to join our team. If you thrive in a dynamic work environment, possess exceptional organizational abilities, and are ready to tackle challenges, we want to hear from youKey Responsibilities: Proven Work Experience: Demonstrate a...

  • Executive Personal Assistant

    2 weeks ago

    Cape Town, Western Cape, South Africa Carrol O Recruitment and Selection Full time

    Executive Personal AssistantOur client a large financial corporate is in search of a dynamic Executive PA, to support an Executive as his right-hand person.If you are an energetic and dynamic Executive PA who appreciates the dynamics and fast pace of a financial services distribution business, someone with a desire to excel, and who enjoys navigating...

  • Executive Personal Assistant

    1 week ago

    Cape Town, South Africa P3 People Full time

    P3 People is seeking a driven Executive Assistant to deliver comprehensive administrative support to one of the executives This is a dynamic office based role **Responsibilities**: - Execute company secretarial duties, i.e., organizing company documentation, maintaining filing system, and managing executives’ calendars - Support Director with ad hoc...

  • Executive Personal Assistant

    2 weeks ago

    Cape Town, Western Cape, South Africa iiDENTIFii Full time

    About Us | iiDENTIFii NewsJob Title: Executive Personal Assistant (Hybrid)We are the fastest growing Biometric Identity business in Africa and have just raised USD15m to stop Identity Theft in Africa. Our shareholders include Tier 1 Banks and Arise invest who have USD1bn under management and are focused on creating prosperity in Africa.Key Responsibilities:...

  • Executive Personal Assistant

    2 months ago

    Stellenbosch, Western Cape, South Africa Helderberg Personnel Full time

    A UK based company has an opportunity for an Executive Assistant to join their offices based in TechnoPark, Stellenbosch. executive assistant|personal assistant Dealing with luxurious travel destinations and liaising with international affluent, upmarket clientele, the Executive Personal Assistant will report to the COO based in the UK. The role exists to...

  • Executive Personal Assistant

    1 week ago

    Cape Town, South Africa African Constellations Full time

    Looking for a confident, experienced, people-person to support me in my role as founder and executive director, join our African Constellations team, and assist me with personal admin. You need to be two steps ahead of me and able to work under pressure when needed. Minimum 10 years experience is required. This is an in-person full-time position, Monday to...

  • Executive Personal Assistant

    2 months ago

    Cape Town, South Africa Heart and Stroke Foundation South Africa Full time

    This role is that of a Personal Assistant to the CEO. It requires proficiency in personal assistance as well as executive administrative efficiency. Strong communication skills, as well as written and spoken proficiency in the English language is compulsory. A second South African language will be an advantage. **The following responsibilities are central...

  • Executive Personal Assistant

    2 weeks ago

    Cape Town, Western Cape, South Africa P3 People Full time

    P3 People is seeking a driven Executive Assistant to deliver comprehensive administrative support to one of the executivesThis is a dynamic office based roleResponsibilities: Execute company secretarial duties, i.e., organizing company documentation, maintaining filing system, and managing executives' calendars Support Director with ad hoc tasks Oversee all...

  • Executive Personal Assistant

    1 week ago

    Cape Town, South Africa Curro Holdings Ltd Full time

    **At Curro,** **we care.**: **Executive Personal Assistant**: **Curro Durbanville** **Vacancy Reference: 19484**: Hey there! At Curro, we're more than just a team, we're a family. We're on the lookout for go-getters, the dreamers, and the doers. Ready to roll up your sleeves and join a place where we value fun as much as we value hard work? Are you...