Materials Receiving Clerk

3 days ago

Cape Town, South Africa BBI Group Full time

**The BBI Group aim to create a world where everyone has the opportunity for a better quality of life. **Due to our continued growth, we are seeking a Materials Receiving Clerk to join our Supply Chain Management team. This is a permanent, full
- time position based at our facility in Cape Town.**

**About BBI Solutions**

Our range of immuno-diagnostics reagents includes human antigens, antibodies, enzymes and serum & plasma products. With manufacturing sites spanning four continents, we produce world-renowned labels for lateral flow, ELISA assay and biosensors, including our high-quality gold nanoparticles and glucose oxidase. The acquisition of German-based DIARECT AG in June 2020 established BBI as the leading provider of antigens in the autoimmune and tick-borne IVD markets.

**Role Overview**

Responsible for the control of all incoming materials and all related documentation. Stock Control within the warehouse. Operation and maintenance of the forklift. Ensures continual maintenance of GMP, GWP, Safety Standards as well as general housekeeping standards within the working environment.

**Role Requirements**

**Qualifications and Experience**
- Grade 12 or 2 to 3 years’ experience working in a Stores environment
- Experience working in a cGMP environment will be advantageous.
- Able to navigate and work proficiently on ERP Financial Software.
- Knowledge and understanding of shipping terms.
- An understanding of ERP software and material costings.
- An understanding of the flow of material, processes and documentation.
- An understanding of the goods receiving side of ERP Software and the impacts on the system, material and supplier should the documentation not be done correctly and timeously.

**Key Skills Required**
- Proficient in English
- Good communication skills
- Focused individual
- Reliable and self-driven
- Numeracy skills
- Good communications skills with all levels within the organization and suppliers.
- Ability to communicate verbally and in writing.
- Ability to multi-task, plan and follow up on issues.
- Excel and Word packages.
- Team orientation - willingness to work with others in a team environment.
- Ability to multi-skill and multi-task.
- Adaptable to adjust effectively to work within new structures, processes, requirements, cultures
- Continuous Improvement skills.
- Attention to detail
- Confidence
- Internal awareness and focus
- Ability to multi-skill and multi-task

**Key responsibilities will include but are not limited to**:

- Ensure that the receiving process is followed and adhered to with all goods/materials received.
- Liaise and co-ordinate with purchasing re delivery schedules.
- Ensure that goods and services are GRN’d as soon as they arrive.
- Ensure that QA receive the inspection notes timeously.
- Monitor the inspection warehouse and liaise with QA to ensure stock remains therein for a minimum amount of time.
- Ensure that stock is receipted into the warehouse timeously after release by QA.
- Ensure that stock checks are completed monthly and any deviations followed up on.
- Liaises with the State Vet re inspection of deliveries where required.
- Ensure that the provisions list is completed on the last working day of each month and submitted to the finance Department.
- Ensure that expired stock is controlled according to procedure.
- Ensure that the calibration schedule within the warehouse is adhered to and followed up where necessary.
- Ensure that monthly self
- inspections are conducted and followed up on.
- Ensure that GWP, GMP and Quality regulations are adhered to at all times and updated to best practices where necessary.
- Streamline position to ensure better compliance to GMP/GWP requirements.
- Ensure that the yard is clean and cleared of pallets and other storage devices.
- Update procedures to accurately reflect the processes occurring within the warehouse systems.
- Ensure that the forklift is safely operated and adequately maintained.
- Ensure that the required safety documentation is accurately and timeously completed where necessary.
- Continuous improvement projects are identified and implemented where possible.
- Understand the role and fill in for the stores/stock control Clerk.
- Ensuring that stock is received at correct costs and quantities and that all incoming shipments are checked before processing the documentation.
- Liaising with the forklift drivers effectively and monitoring their work standards together with the Stores Stock Controller.
- Monitoring stock and ensuring adequate stock rotation is practiced.
- Control of adequate stock levels within the store area.
- Month end provisions list.
- Review procedures for compliance.
- Back-up person to be trained to ensure GRN skills are not held by one person.
- Stock control and rotation.
- Incoming material costing and freight expenses.
- Material usage - non movement of stock/FIFO/Expiry of materials.
- Storage compliance.
- Receiving procedure to be reviewed and updated to en

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