Personal Assistant to Finance Director

3 weeks ago


Stellenbosch, South Africa RNB Placements Full time

The purpose of this role is to provide a world-class quality assistance and administrative support to ensure the smooth operation of the team and the office of the Finance Director. To provide an effective front-office service as well as a high-performance back office support programme.

1. Key Responsibilities
- **Ensure the smooth overall running of the department.**
- Co-ordinate and assist with the annual budgeting process.
- Monthly cost centre variance reporting and control.
- Prepare Excel spread sheets and related analysis.
- Manage invoices and arrange payment thereof as and/or when required.
- **To ensure an effective and efficient admin support function to department**
- Processing and control of procurement documentation.
- Business travel arrangements.
- Diary management, meeting and forum scheduling and taking of minutes, as required.
- Arranging of various functions/events such as team conferences, workshops and/or meetings.
- General administration including stationery control, typing, filing and other ad-hoc tasks.
- Efficient routine office administration including stationery, office equipment, typing, filing and other ad-hoc task.
- Provide administrative assistance to the team.
- Preparation of professional presentations.
- Provide a high standard of customer service to all internal, external customers and work partners.
- **Build effective relationships with external and internal stakeholders**
- Provide a high standard of customer service to all internal, external customers and work partners.
- **Drive continuous improvement in area of responsibility**
- Implemented new ideas and improved methods, systems and work processes which lead to higher quality, better results at same or reduced cost
- **Lead and pro-actively coach team around sustainability performance. Personal Development and Teamwork.**
- Take responsibility for own development and contribute to team effectiveness.
- Agree on personal performance goals and achievement thereof.
- Demonstrating the Company Corporate Values.
- Drive own development to ensure knowledge and skills remain current.
- Career and IDP’s in place

**2. Job Requirements**

**3.1. Education**
- Matric plus an admin/secretarial or relevant qualification.

**3.2. Experience**
- Minimum of 3-5 years proven secretarial/ admin experience within a similar environment.
- Strong administrative, organizing and numerical skills.
- Computer literate in MS Office Suite and SAP experience will be advantageous.
- Provide a high standard of customer service to all internal, external customers and work partners
- Excellent interpersonal and communication skills (verbal and written).
- Maintain a high level of confidentiality and professional demeanour
- Must be able to work independently, accurately and under pressure.
- High attention and adherence to detail.
- The ability to multi-task.
- A self-driven, pro
- active and motivated person with an open mind and a positive work ethics

**Salary**: R20,000.00 - R28,000.00 per month

Ability to Commute:

- Stellenbosch, Western Cape (required)

Ability to Relocate:

- Stellenbosch, Western Cape: Relocate before starting work (required)



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