Project Commercial Administrator

2 weeks ago

Benoni, South Africa SGS Full time

**Company Description** We are SGS - the world’s leading testing, inspection and certification company. We are recognized as the global benchmark for sustainability, quality and integrity. Our 97,000 employees operate a network of 2,650 offices and laboratories, working together to enable a better, safer and more interconnected world.**

SGS Matrolab is seeking to fulfil a key role in the Benoni Civil Engineering Laboratories. The role requires the incumbent to Perform business administrative duties to provide assistance to Industrial management, operations, technical staff and customers.

**Job Description** Primary Job Responsibilities**

Reporting to the relevant Laboratory Manager and are expected to:
General
- Perform any reasonable tasks as assigned by direct line manager.

Administration
- CRS coordination - coordination of inspection and testing activities.
- Business Procurement Administration
- Ensure Preferred Suppliers are used
- Purchase Requests
- Receiving of services/goods
- Order follow up
- Supplier performance feedback
- Business Support
- Petty Cash to be done inline with SGS procedures and submitted timeously.
- Ensure all messages are conveyed to relevant people.
- Adhoc administration duties required by the line manager.
- Travel arrangements for manager / Technicians etc.
- Filing and maintenance of filing system.

Finance (If Required)
- Request new customer accounts be opened.
- Raise and follow-up on Purchase Orders.
- Arrange and follow-up payment for CBD or COD suppliers.
- Providing instructions to Finance for invoicing.
- Feeding information to Finance as and when required.
- Ensure accurate and timeous frontloading, if and when required.
- Process and submit claims as per company procedure within deadlines.

Sample handling and distribution of results
- Ensure prompt and efficient handling of samples as trained and per applicable procedure.
- Attend to all operational matters related to work in progress at sample reception and new instructions received from customers / line Manager.

Quality & Health & Safety System
- Adhere to all quality and safety requirements of the SGS management system.
- Actively participate in safety related activities.
- Always wear appropriate protective clothing.
- Adhere to all relevant HSE procedures and protocols.
- Keep workplace and equipment neat and tidy.
- Report deviations and communicate instructions to improve and maintain the quality system.
- Provide SHE administrative and other duties if appointed.

HR Support Function
- Prepare and submit timesheet within the required timeframe.
- Provide support in terms of recruitment and ensuring complete documents and files reach the HR department before the payroll deadline.
- Feed information to HRBP in terms of disciplinary issues in a timeous manner.
- Prepare and submit timesheets timeously.
- Process leave records, if assigned as leave impersonator

**Qualifications** Qualification and Experience**
- Education : Grade 12
- Language : High proficiency in English (Read, write, speak)
Proficiency in local vernacular would be advantageous (Read, write, speak)
- Experience : 4 Years Relevant Experience
- Competencies:

- Excellent computer literacy in Word, Excel, Outlook, PowerPoint
- Knowledge of quality management systems
- 5 years administration experience / financial administration will be advantageous
- Knowledge of process flow within a professional environment
- Attention to detail and accuracy.
- To operate under minimum supervision
- Excellent interpersonal skills towards colleagues, customers and suppliers.
- Excellent communication skills.
- Well organized and able to plan.
- High level of initiative and self-motivation.

**Additional Information** Remuneration**:
Full time permanent position with competitive salary, training and development, internal promotions, travel and responsibilities, from time to time. SGS also offers a competitive and attractive benefits package.

**Note**:
All appoints are made inline with our employment equity plan.

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