Invoicing Clerk

4 weeks ago


Cape Town, South Africa Isilumko Staffing Full time

Our client is seeking to employ an individual to join their team as an Invoicing Clerk.

Key responsibilities include processing, printing, preparing and sending invoices and related documents to clients, e-filing and other general administrative functions.

**Principal Job Responsibilities include, but are not limited to**:

- Maintain a running schedule (Status report) of shipments registered on Cargo Wise vs invoiced.
- Timely (as per KPI) and accurate invoicing of shipments for clients.
- Prepare accurate split sheets in preparation for invoicing
- Split sheets to be maintained with accurate rates to ensure correct billing to clients.
- Ensure accurate and timely supplementary invoices are raised
- KPI accuracy: 98% plus
- KPI error rate: less than 2%
- Ensure all disbursements are recovered by checking daily reports.
- Ensure file closing issues are resolved within deadline given by General Manager - Finance and Accounting.
- No files to run at a loss unless approved by management
- Minimum of 25 invoices ( HBL’s) to be processed daily ** Dependent on client volumes
- Timeous and as per KPI printing of invoices with full set of shipment documents to be sent to clients (sent electronically)
- All invoices to be quality checked before sending to client.
- Ensure the timely and accurate escalation of unresolved issues.
- Client queries to be resolved same day / within 24 hours.
- Keep updated Rate schedules for individual client on file. (Client RCL and Carrier rates)
- Key Relationships: Import and Export Team, Shipping Lines, Operations Team, Customers, Suppliers, Finance
- Knowledge management:

- Ensure that all documentation is effectively created, stored and maintained for current and future use within level of authority
- Comply with reporting requirements as and when requested by management
- All filing is up to date as per the business’s prevailing processes
- Self-study and research in order to develop both technical and soft skills
- Actively knowledge-share with colleagues

**Experience**:

- 2 years financial experience
- 1 year freight industry experience

**Competencies**:

- Attention to detail
- Planning and organising
- Initiating action
- Analysis and problem solving
- Communication
- Customer Service Orientation
- Teamwork

**What documents should you send when applying?**
- Updated and detailed CV
- ID
- Matric Copy
- Highest Qualification


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