Office Manager
2 weeks ago
You will be responsible for:
Responsible for the general office maintenance
Ensure that all office defects and faults are attended to as and when they become relevant
Attend to any complaints from staff regarding the building both from a rented space and common building area, that affects our staff
Ensuring that the offices are well always maintained and clean as well as ensuring that the cleaners are managed to maintain this aspect.
Ensuring that the office space always meets the company standard with constant monitoring for hygiene and appearance.
Office Refreshments
Tablet and Cell phone Repairs
Responsible for the issuing of stationery
Responsible for the issuing of office requirements to new employees (access tags, alarm codes, if relevant, stationery, workstations)
Ensuring that the equipment in the office is in a working order
Monitoring all office relevant suppliers
Requesting of quotes per request for existing vendors
Arranging for the courier to various regions
General office assistance
Assisting with recons and Finance process for regional functions, client meetings and Social Committee functions
Monthly consumable recon
Monthly stationery recon
Printer paper usage, water, key, and tag recon
Arrangement for all travel requirements including, but not limited to, accommodation, flights and car hire
The travel request template will be provided based on the travel requirements from the relevant persons requiring the travel
Management of related staff cleaning/tea ladies
Management of Office Administrators in conjunction with the Facilities Manager
Ensure that staff are provided with guidance to compete the tasks that have been allocated to them
Ensure that staff have assistance as and when required
To be the first point of escalation
Ensure that regular meetings are held to ensure that staff are well informed of the company’s development as well as the departmental requirements
Performance appraisals to be conducted bi-annually or as and when required
Identifying training requirements for all staff relating to their JD’s
All HR aspects required for the staff are attended to timeously, which will include leave submission and approvals in line with the leave balances, and any other aspect relating to staff
**Education**:
Matric
Diploma / Certificate (Office Administration / Personal Assistant / Secretarial)
Highly Computer Literate MS Office
Experience from a personal assistant background will be adv.
Drivers License
**Skills**:
Fully bilingual -English and Afrikaans with good communication and interpersonal skills
Solid written and verbal communication skills
Attention to detail
Deadline orientated and time management
Self-motivated and results driven
Ability to multi-task
Ability to work under pressure
Friendly and bubbly personality
**Job Types**: Full-time, Permanent
**Salary**: R13,000.00 - R15,000.00 per month
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