Finance and Admin Assistant

3 months ago


Cape Town, South Africa O'Brien Recruitment Full time

**Responsibilities**:

- Assist with financial recordkeeping, including data entry and reconciliation
- Assisting the Finance and Admin Assistant with various duties
- Generating invoices and payment of suppliers using Xero
- Financial bookkeeping and management of company records
- Maintain accurate and up-to-date financial and administrative files
- Track and manage employee leave and update relevant information on systems
- Management of office and facilities
- Take accurate minutes during meetings and distribute them in a timely manner
- Provide general administrative support, including managing calendars, scheduling appointments, and handling correspondence
- Coordinate travel arrangements for employees, including flights, accommodations, and transportation
- Able to coordinate recruitment activities throughout the business
- Support the team with ad hoc administrative tasks as required
- Banking compliance
- Making travel arrangements for team members including airlines, hotels and rental cars
- Can do attitude to chase suppliers and ensure the timeous release of Management accounts

**Requirements**:

- 2 years’ relevant work experience, preferably in a finance or administrative role
- Matric Certificate is essential
- A diploma or degree in Finance or any relevant field
- Excellent written and verbal communication skills
- Proficiency in processing invoices and financial reporting using Xero (advantageous)
- Strong understanding of technical matters and business strategy
- Must be computer literate and have a strong command of the Microsoft Office suite (Word, Excel, PowerPoint, Outlook)
- Ability to track and manage leave effectively
- Strong organizational skills and attention to detail
- Ability to work independently and use initiative to solve problems
- Willingness to work hard and go the extra mile to achieve results
- Experience in coordinating travel arrangements is desirable
- Professionalism and the ability to handle confidential information with discretion
- A positive and proactive attitude towards work



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