Finance Coordinator

2 weeks ago

Cape Town, South Africa Conservation International Full time

**Finance Coordinator**

Conservation International protects nature for the benefit of humanity. Through science, policy, fieldwork, and finance, we spotlight and secure the most important places in nature for the climate, biodiversity, and for people. With offices in 30 countries and projects in more than 100 countries, Conservation International partners with governments, companies, civil society, Indigenous peoples, and local communities to help people and nature thrive together.

*** - This position is based in Cape Town, South Africa**

Conservation South Africa currently has a vacancy for a Finance Coordinator reporting to the Junior Finance Manager. This is a 12-month contract position with renewal dependent on funding availability and performance.

***RESPONSIBILITIES**
- Become familiar with the financial systems and controls utilized by CSA.
- Play a supporting role in the creation and approval of vendors, processing invoices, and matching payments in our finance software - Unit 4 Business World, ensuring month-end deadlines are met for the various offices.
- Ensure proper documentation exists and complies with CSA procurement requirements before disbursements are made.
- Play a supporting role in the payment of office expenses in our Internet banking system in a timely manner and ensure that no expenditure goes ahead without prior knowledge and approval of the office manager and that cost center approval levels are adhered to.
- scrutinize all paperwork relating to financial transactions for the various landscapes including office expenditures, travel claims, assets/equipment, etc.
- Provide feedback and guidance to the relevant managers and the CSA Ops Director on any compliance issues arising from monthly reports.
- A key function in this role is to provide feedback and guidance to the Junior Finance Manager and the Finance Director on any compliance issues arising.
- Process Journals prior to month-end closure relating to travel-related activities, staff claims and advances, payrolls, bank account transactions, fleet cards, reconciliations, reallocations, etc.
- Prepare monthly cash flow forecasts for various landscapes and submit them to Managers, Operations, and Finance Directors
- Assist with budgets for various landscapes as well as budget reporting.
- Proper management of Debtor function, including issuing of invoices/statements timeously, processing receipts in the accounting system
- Review monthly general ledger transactions to ensure accurate capturing of financial information and report any discrepancies.
- Prepare and assist with monthly reconciliations of various Balance Sheet items.
- Maintain Fixed Asset Registers; manage the processing and reconciling of assets on a monthly basis, and conduct the asset verification process.
- Attend weekly finance meetings, assist with setting up online meetings, taking meeting notes.
- Accurate submission of the monthly timesheet.
- Assist with internal, external, and project audit queries.
- Maintain finance files to ensure that they are audit ready.
- Be prepared to take on additional activities as they arise, due to the growing nature of projects.

**WORKING CONDITIONS**
- This is a hybrid position, with some days in the office and some remotely.

**QUALIFICATIONS**

***Required**
- 2 to 4 years of relevant working experience.
- We are seeking applicants with completed articles with a recognized South African accounting body (kindly submit proof thereof), however, we may consider non-articled applicants. Preference would be given to applicants with completed articles.
- Valid driver’s license.

**Preferred**
- BCom/B-Tech accounting degree (please submit proof thereof). We may consider similar accounting qualifications, but preference would be given to BCom/B-Tech accounting.
- Experience with MS Office software, and advanced MS Excel knowledge.
- Ability and experience required to administer and execute financial processes and transactions.
- Good administrative and interpersonal skills, ability to be proactive and use initiative.
- Be assertive, deadline-driven, able to handle pressure, and dynamic to change.
- Meticulous, attention to detail, and accurate.
- Logical thinker.
- A good team player.
- Experience in working in a team based in different locations.
- Experience in the NGO sector, preferably in an international NGO.
- Previous experience in working on complex finance systems would be an advantage.

**Application Deadline: May 26, 2023 (11:49 PM EST)**

**See all Conservation International Career Opportunities **HERE**

***Conservation International is an equal opportunity, affirmative action, and Diversity, Equity, Inclusion, and Accessibility-committed employer. We are proud to have a diverse, global workforce where employment decisions are based on qualifications, experience, position requirements, business needs, market conditions, merit, and other legitimate nondiscriminatory factors.

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